Job Description

Company Overview

'Rotherglen School is a co-educational, non-denominational community of private independent schools for students from Montessori through Grade 8. With four campuses in Mississauga and Oakville, we are committed to fostering excellence in education, character development, and leadership. Our enriched curriculum and differentiated teaching methods aim to engage students in their learning.

Rotherglen School is seeking a

School Secretary

for its Oakville Elementary Campus.

We are a JK to Gr. 8, private, co-educational, non-denominational school with four campuses in Mississauga and Oakville, enrolling approximately 1,000 students.

Summary

Join Rotherglen School as a School Secretary in Oakville! In this vital role, you will support our administrative team by managing day-to-day office operations at our vibrant school community. Your contribution will help us create a welcoming environment that promotes learning and growth for all students.

Start Date:

late November/early December [includes shadowing period of current Secretary, who is retiring]

Schedule:

Full- time; 5 days per week; 8:00 a.m. to 4:00 p.m.; 12 months [reduced summer hours of 9:00 a.m. to 3:00 p.m.]

Pay: $50, 000 to $55, 000 depending on experience and qualifications

Benefits: Extended health [prescription, dental, EAP]

Vacation: As per Academic calendar from September to June [Winter Break (2.5 weeks), March Break (1 week); 2 weeks in July/August; various 4 day long weekends]

Reports to: Front Office Co-ordinator

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:

You will be a member of the administrative team and will assist in day-to-day front office activities of the school. You will be a key ambassador of Rotherglen School as you will the first point of contact for our community

Qualifications:

College diploma in Office Administration ideal

Experience:

2-5 years of relevant experience in a school/childcare office or other Office/customer experience preferred

Skills:

Strong written and verbal communication skills Strong interpersonal skills Proficiency with Google Workspace (Formerly G-suite), Excel, Microsoft Word Friendly, kind, and patient personality Ability to work as a member of a professional team Great attention to detail and positive conflict management skills

General Duties and Responsibilities

Greet visitors; ensure visitors sign -in and wear a visitor badge Monitor front entrance doors and cameras, allowing authorized people to enter Receive deliveries/mail/dropped off items from families Attend to injured/sick children [band-aids, ice packs, check temperatures] Communicate with families about illness/injuries Complete/oversee Accident Reports Answer phone calls, transfer calls, and reply to email inquiries, questions or concerns, and/or direct to the appropriate staff member Be current on school functions, events, and activities so inquiries can be answered with ease and accuracy Provide Administrative support to Front Office Coordinator [i.e.,student attendance, filing] Create /organize folders for: Allergies, Fire Drill, Lockdown, Treatment Plans, supply teachers Organize and update medications [asthma, epi-pens] File documents Enter date using Edsby and Filemaker Help shape and uphold the vision/culture of the school Other duties as assigned

Non-office duties:

Arrivals: Greet children outside from 8:00 a.m to 4:00 p.m. Dismissal: Supervise 1 class outside/foyer from 3:00 to 4:00 p.m. Teacher Coverage: supervise class when teacher needs washroom break

Core Competencies:

Flexibility & Adaptability

Mutual Respect

Innovative & Creative

Service Orientation

Integrity & Trust

Self-Awareness

Passion

How to Apply:

Resume, with a covering letter, attention of The Hiring Committee, should be emailed to: opportunities@rotherglen.com

Rotherglen is an inclusive and equal opportunity employer and we accommodate any needs under the Accessibility for Ontarians with Disabilities Act [AODA] and the Ontario Human Rights Code [OHRC].

Rotherglen is committed to a diverse and inclusive workplace. We actively welcome applications from Indigenous persons, persons with disabilities, visible minorities, women, persons of all sexual orientations, and genders. Rotherglen is also committed to providing accommodations for persons with disabilities. If you require accommodations during the interview process, please let us know.

Job Types: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

Benefits:

Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match
Work Location: In person