Job Description

New Humble Community School

Requires a School Secretary effective September 15, 2025.

Position:

Full Time - Monday to Friday

Salary:

$23.00 to $28.00 per hour

Reporting to:

This position reports directly to the school Principal and Superintendent and from time to time, the Board.

New Humble Community School has an excellent opportunity as School Secretary and Corporate Secretary of the Board. New Humble Community School is a new public charter school located in rural Leduc County, enrolling approximately 200 students. NHCS has a focus on experiential learning, agriculture literacy, environment and stewardship. This opportunity is a full time (1.0 F.T.E) position and has time off during the summer but is busier throughout the curriculum calendar year.

About the Role:

School secretaries are part of the heart of the school. They are often the first person students, parents and guests meet upon entering the building. The school secretary will be the liaison for students, parents, visitors and staff. Provide confidential administrative, secretarial and office management. Including but not limited to;

Works collaboratively as a member of the Administrative Services team. Ensures a welcoming environment for all. Provides basic first aid, safety and security. Information resource for parents/guardians and staff. Answering main phones. Greeting and assisting visitors. Maintains an aesthetically pleasing, highly organized and professional office space including professional communication. Sort's mail and refers email. Maintains student health information accident forms, Epi Pen information, etc. Manages student attendance including contacting parents of unexcused absent students in a timely manner. Answer's routine correspondence as required. Schedules/coordinates meetings and conferences. Screens calls and provides factual information. Takes meeting minutes, maintains inventories and distributes supplies. Maintains employee handbooks, arranges transportation, release forms, permission forms and notices as required. Maintains office files, student records, and wall charts / medical alert placards, evacuation lists, manages parent permission status for yearly online media. Manages bulletins to staff and parents. Acts as a cashier to receive monies, issues change and receipts, prepares bank deposits and prepares cash receipt records and summaries. Assist with school business as requested.

Records Management

Creates and manages student cumulative (CUM)files. Processes requests for student CUM files from other schools. Creates and manages other student reports, such as field trip rosters, custody concerns, fire drill class lists. Processes and verifies staff absentee records. Prepares reports and summaries as required. Processes student attendance information. Maintains accurate school enrollment records and reports for School

Administration

Maintains accurate Staff lists. Ensures system student information is complete and accurate. Processes and prepares report cards. Bookkeeping responsibilities for management of school / campus credit card. Arranges maintenance of phones, photocopiers, fax machines and other equipment. Recruits, coordinates, receives and registers volunteers. Receives and registers substitute teachers. Provides prepared lesson plans to substitute staff. Maintains substitute teacher lists. Issues and records bus passes as required. Serves on the school Emergency Response Team. Recording and compiling of minutes for all regular and special meetings of the Board. Liaison with Alberta Education, local municipalities and other organizations or agencies as required. Carrying out other duties that the Secretary may be required to do, from time to time, as dictated by the Education Act or by Board policy. Other duties and responsibilities as may be assigned by the Superintendent and or such other additional responsibilities as may be assigned by the Board.

Condition of Employment:

A clear Criminal Record Check is to be provided before employment commences. An approved Vulnerability Record check is to be provided before employment commences. Ability to move, life, carry light weight (<30lbs)

Applications should be forwarded to:

Halea Kohel

Principal

New Humble Community School

halea.kohel@newhumbleschool.ca

Applications will be accepted until a successful candidate is selected.

Job Type: Full-time

Pay: $23.00-$28.00 per hour

Benefits:

On-site parking
Work Location: In person