Job Description

Scheduling & Office Administrator

About Us

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Hartmann Canada Inc., located in Brantford, Ontario, is a division of Hartmann North America and a global leader in moulded fibre egg cartons. With demand for sustainable and environmentally responsible packaging on the rise, Hartmann has invested significantly to meet the needs of customers worldwide.



We are currently seeking a

Scheduling & Office Administrator

to join our team working

on-site

Monday to Friday.

Position Summary

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Reporting to the Plant Manager, this role provides administrative support to the Brantford Manufacturing Departments and the Brantford Office. The position is responsible for coordinating the weekly workforce schedule, overseeing vacation requests and approvals, supporting internal job postings, awards, and training qualifications, maintaining records and documentation in compliance with the collective agreement and coordinating office administration activities including meeting space, mail/courier services, and office events.

Key Responsibilities

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Workforce Scheduling

Create, distribute, and maintain the weekly workforce schedule. Update schedules with new hires, job awards, internal movements, and modified duties. Coordinate 'Non-Posted Bench' employees: forecast training needs, manage rotations, and assign trained employees to vacancies. Identify vacation absences to help forecast staffing and overtime requirements. Maintain records of employees restricted from shift coverage/self-replacement.

Vacation & Leave Administration

Organize and track hourly vacation, random day, and self-coverage requests. Maintain and update the vacation tracker annually. Communicate prime-time vacation process and approvals by established deadlines. Distribute approved requests to supervisors for employee confirmation. Provide clear communication to employees, supervisors, and union representatives regarding approvals/denials.

Internal Job Postings & Training

Administer job postings and awards in accordance with the collective agreement. Communicate awards through memos and direct employee contact. Track and maintain qualification records, including probationary and evaluation periods. Liaise with HR on required testing for job classifications. Maintain accurate overtime eligibility and training spreadsheets.

Office Administration

Maintain office lunchroom and meeting spaces in a professional manner. Coordinate courier, mail, deliveries, and visitors. Manage safety supplies (PPE, first aid, footwear allowances). Support organization of meals, office events, and vendor relationships.

Education

High school diploma required (post-secondary education an asset).

Skills & Abilities

Strong organizational skills with proven attention to detail

Advanced proficiency in Microsoft Excel

(formulas, lookups, table management) Ability to manage multiple priorities effectively. Strong written and verbal communication skills. Self-motivated with the ability to work independently and seek guidance when required.

What We Offer

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Competitive salary & annual variable compensation Group health benefits (prescription, dental, vision, extended health) Group retirement pension plan Education reimbursement & professional development opportunities Safety shoe allowance & reimbursement for prescription glasses Employee & Family Assistance Program (EFAP) Paid float day off Recognition programs and employee social events

Our Commitment

Privacy:

Your application information is collected and used only for recruitment purposes and safeguarded for confidentiality.

Accessibility:

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we provide accommodations throughout the hiring process.

Compliance:

This posting represents a current, existing vacancy in accordance with Ontario's Bill 190.

Equity:

We are an equal opportunity employer committed to diversity, inclusion, and fairness.