Job Description

Scanning Clerk

Responsibilities:

Sorting and distribution of mail and office supplies, including interoffice, couriers and overnight mail Delivery of mail and printing projects throughout the customers site Coordinating and preparing projects for printing, including electronic file conversion, document scanning and enhancement from start to delivery Download jobs from email or print queue, sizing, reproducing, sorting and finishing Establishing and maintaining quality controls to ensure work accuracy Responding to first level phone calls from end users of equipment to determine the problem, clear paper jams, run test copies and determine status of machines Provide scheduled trips to all machines to conduct cleaning of glass, toner replacement, stocking paper and general cleanness of work space Running reports Keeping logs of downtime, repairs and meter charges of all copiers/printers on site Sort, organize, and prepare physical documents for scanning, including removing staples, paper clips, and repairing torn pages. Operate high-speed scanners to digitize documents efficiently and accurately. Review scanned images for clarity, completeness, and proper indexing; rescan documents as needed. Input document metadata into the system to ensure proper categorization and retrieval. Maintain organized digital and physical filing systems. Identify and resolve minor equipment issues or escalate to technical support when necessary. Ensure all scanning activities comply with company policies and data protection regulations.

Qualifications:

High School Diploma or equivalent work experience Minimum 2 years of experience working in a mail room or copy centre

Skills:

Excellent interpersonal skills with the ability to quickly develop business relationships Strong self-motivation to drive results Excellent communication skills both verbal and written Effective use of Microsoft Office Ability to lift 30+lbs. as necessary

Other:

Present a professional image at all times to customers and vendors * Working hours from 7:30am - 4:30pm