Job Description

JOB DETAILS

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Job reference

REQ01227

Date posted

05/08/2025

Application closing date

19/08/2025

Location

The Strand

Salary

27,000

Package

Contractual hours

40

Basis

Full time

Job category/type

Administration

Job description

About Trafalgar Releasing

Spanning both the film and music industries, Trafalgar Releasing is a market leader in the fast-growing event cinema world. Working with some of the biggest names in entertainment, such as BTS, BLACKPINK, Taylor Swift, Beyonce and Coldplay to name just a few, we are at the heart of an exciting sector connecting fans around the globe through worldwide cinema events. Trafalgar Releasing is a subsidiary of Trafalgar Entertainment.

Job Purpose

To support the sales and operations functions at Trafalgar Releasing by providing administrative support across sales, production and finance departments within the company as well as providing wider administrative support across the company as needed.

What we're looking for

A highly organised, detail-oriented person who can support multiple dynamic teams. The successful applicant will be comfortable working with numbers, managing data, and supporting sales, production and finance functions in a fast-paced, creative environment. Experience in administrative support roles is essential. Any prior experience with Maccs booking and billing system would be a highly desirable addition.

Essential Skills

Confidence with IT systems particularly Excel and ability to learn new systems quickly Exceptional attention to detail Strong organisational and time management skills Ability to multitask and prioritise workload effectively Attention to detail and accuracy Ability to work independently and as part of a team

Main Duties

Assisting the Sales team with Maccs booking entries Preparing monthly Competitor Overviews Compiling weekly IBOE Reports Updating email contacts in Maccs Creating new titles in Maccs Managing the generic sales email inbox Weekly updates to the Trafalgar Release Calendar Monitoring missing positions in Maccs including playdate passed and returns on hold Organising Payer Groups Backfilling box office results in finance system Checking 4dx splits Maintaining 4dx surcharge tracker Reviewing and updating Circuit Currencies Managing Credit card reconciliation Handling coding for technical invoices Maintaining print dispatch system for pre-release screenings Maintaining print dispatch system for rep weekly bookings Weekly check on bookings missing under blanket approvals and checking with sales team on the same Assisting where necessary on pulling and checking distribution lists Supporting classification applications with global film boards Managing internal holiday calendar Providing general administrative support across the company as requested Any additional tasks that may reasonably requested of you

Trafalgar Entertainment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from people in groups where we are under-represented, for example people with disabilities, from minority ethnic groups, older returners and people who are neurodivergent.

We are curious, courageous, and ambitious, empowering people to challenge and innovate in pursuit of excellence.