Job Description

This is the life-changing opportunity you\xe2\x80\x99ve been looking for.

Horizon Health Network in beautiful New Brunswick is looking for an Executive Assistant to join our team!

Reporting directly to the VP Strategy, Transformation, & Chief Innovation Officer, our ideal candidate is not only equipped with a keen eye for details and excellent organizational skills but is also passionate about innovation and eager to delve into learning about our healthcare ecosystem. The ability to manage multiple projects concurrently, coupled with effective time management is crucial. This dynamic and energetic individual should feel comfortable communicating through various channels - email, telephone, and in person. Given the nature of the role, handling highly confidential and sensitive information is integral. The successful candidate will be highly driven, with a proven track record in providing senior-level administrative support to our leadership team, making this an exciting opportunity to contribute to our innovative initiative in the healthcare sector.

Why you should work here

Working for Horizon gives you a career that provides an east coast lifestyle and the chance to make a big difference in the lives of New Brunswickers.

This position comes with competitive salary, paid time off, sick benefits, employer paid contributions into our government pension plan and a remote work policy.

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.

Who you are

You have a worked in an Executive Assistant role for a minimum of three years. You have High School/Secondary Graduation level and completed courses in business administration at college (certificate) or university level.

COMPETENCIES

• Strong work ethic including willingness to accept new duties as may be assigned.
• Ability to work as a team member, and to work independently with minimal direct supervision.
• Advanced proficiency level in Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams, and Visio.
• Experience supporting virtual meetings and workshops using tools such as Webex, Zoom and MS Teams is desired.
• Demonstrated exceptional organizational and analytical skills.
• Demonstrated skill in developing communications \xe2\x80\x93 written and visual; both content and format
• Ability and confidence to address/manage multiple priorities in a timely manner.
• Prepare minutes, reports, submissions, and summary briefs for various audiences, as required.
• Organize and maintain filing systems; electronic and paper
• Minimum of five years\xe2\x80\x99 experience in a senior administrative position
• Demonstrated high level of competence in composition with excellent grammar and punctuation skills
• Demonstrated ability and willingness to learn new skills and computer applications
• Demonstrated ability to identify inefficiencies, provide and implement solutions
• Demonstrated strong initiative and ability to work independently
• Demonstrated regard for confidential information
• Demonstrated diplomacy, tact, and good judgement.
• Exceptional interpersonal skills with demonstrated ability to interact effectively.
• Successful completion of high school supplemented by secretarial and office technology courses.
• Proven excellent work and attendance record.
• Ability to attend work on a regular basis.
• Ability to perform the duties of the position.
• Written and spoken competence in English is required at an advanced level.
• Competence in oral French proficiency is an asset.

What you will do

KEY RESPONSIBILITIES

Provide executive support to the VP Strategy, Transformation, and Chief Innovation Officer

• Prepare and distribute meeting materials, set up venue, document minutes, and follow-up on action items from Leadership team and other team meetings.
• Ensure follow-up to committee action plans and develop process to ensure appropriate timelines are maintained.
• Prioritize and organize appointments for the VP with external and internal stakeholders such as, but not limited to, Service New Brunswick, Department of Health, business community, foundations, and staff.
• Maintain an effective filing system.

Handle correspondence

• Draft response to correspondence as required.
• Assist in the preparation and/or development of reports and presentations such as project report month-end and annual reports, budget variance reports.
• Proof-read and edit reports.
• Coordinate and track all correspondence.
• Manage restricted and confidential documents and data.

Respond to inquiries using initiative and judgement

• Respond to incoming calls, identifying urgent matters and important inquiries and redirecting them for appropriate action.
• Provide appropriate advice and/or screening/referral to callers.
• Gather, process, and distribute highly confidential information.

Manage logistics

• Complete travel arrangements including booking of travel and accommodations, assuring coordination of appointments and schedules within the travel plan.
• Complete expense submissions.

Act as an information resource by

• Dealing with confidential issues in an efficient and professional manner.
• Applying knowledge of corporate organization/policies.
• Ensuring dissemination and coordination of information, both internally and externally.
• Developing and maintaining effective working relationships

Interested? Apply Today!

To learn more, visit

About Horizon\xe2\x80\x99s Recruitment Process

We thank all applicant who apply; however, only those selected for further consideration will be contacted. All interested applicants are encouraged to apply as an equivalent combination of education, training and experience may be considered.

Horizon\xe2\x80\x99s recruitment screening process may include language proficiency testing, clerical testing and/or behavioral assessment. If you are selected for testing, you will be contacted via the email address provided on your application. The official results will be shared with the candidate, Human Resources and the requesting manager electronically and language results will be placed on the personnel file for Horizon\xe2\x80\x99s hiring purposes.

Diversity Statement

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.

Horizon Health Network