Job Description

Description :

At Parkland, our purpose is to Power Journeys & Energize Communities. We are a prominent independent supplier and marketer of fuel and petroleum products and a leading convenience store operator. As One Parkland team, we proudly serve diverse retail, commercial and wholesale customers across Canada, the United States, the Caribbean region, and South America. We power a growing family of locally known brands including Fas Gas Plus, Pioneer, RaceTrac, Superpumper, Ultramar, Chevron, Esso, and ON the RUN.

During the month of November, we are honoring veterans and soldiers in the communities we operate in. We have team members throughout our organization who have served in the military, including Bob Espey our President and CEO, and Parkland is proud to be a part of their journey. We encourage you to visit our website to hear from Bob and other veterans on the Parkland team: . If you are a veteran or military spouse, we hope you consider us for your next opportunity.

Position Title: Retail Coordinator

Team and Location: Retail, Calgary, AB

Position Summary:

This administrative position, reporting to the Director of Retail Operations, assists the Retail Ops team in their efforts to maximize the profitability of the Retail business. This role provides admin support to the Director, the Dealer Operations Manager and their teams as needed.

Key Responsibilities:

Retail Director Support:

• Create and maintain effective workflow and communications to assist in achieving departmental objectives
• Track and verification of Procurement Card Expenses. Ensure all receipts/charges are accounted for, submits spreadsheets with appropriate G/L coding to AP for processing
• Monthly MG&A verification/allocation; cross verify all charges; submit all changes/re-allocations to appropriate BU's as required
• Meeting/Event Planning/travel arrangement
• Expense reporting
• Contract approval coordination with TM/Legal dept
• New hire onboarding

• Maintain dealer business content accurately in all back office systems - PDI report/RDMs
• AFE tracking and administration (including look back process) in Service Now
• Power BI Updates - Tracking of Business Review submissions. Provide relevant updates and reports to Territory Managers (TMs), Divisional Managers (DMs), Regional Operational Managers (ROMs).

• New Stations/Lost Stations/Renewals, Contract Expiry Tracking)
• Lost Stations
• Renewals
• Contract expiry tracking
• Dealer Initiatives and other activities (eg. Carwacs, Dealer Ops meetings, Dealer council, tradeshows)
• Review, tracking and processing of dealer payments- Cheque Requisition for forgivable loans/prepaid dealer loans, site credits and chargeback
• Collaborate with different business units within the organization to ensure various tasks are completed in a timely manner.
• Dealer Finance Administration:

• Invoice payments, requisition approvals for JDE, invoice coding, Bulloch ALR monthly charges
• Dealer Operations Support:

• Administrative Support to Dealer ROM/TMs as required
• Esso Marketing Assistance Program Administration - Ensure that Imperial Oil is invoiced as per the MAP Agreement
• Forgivable loan database management in collaboration with Finance
• Assist with Administration of OTR program, Loyalty planning and execution measures, Payment Solutions, POS and BOS Support, Help Desk and Back Office Support, MS reporting and distribution

• Post-secondary education/ Certificate
• This role requires the incumbent to be highly adaptable, detail oriented and organized in order to effectively function in this cross functional and collaborative environment
• Must be able to work independently but also within clear direction
• Excellent communication skills, Microsoft Office with a focus on Word, Excel and PowerPoint
• Must be able to prioritize various tasks and responsibilities based on the needs of the business

• Our Performance-based Annual Incentive Plan, an annual bonus awarding your performance
• A share in our success through the Employee Share Purchase Plan and 100% company matching
• A flexible group benefit plan that offers health and dental coverage choices to meet the needs of each unique employee. Inclusive of life and disability insurances, Health Care and Lifestyle Spending options, and a supportive Employee and Family Assistance Program
• Participation in Parkland Pledge, an employee-driven charitable giving program
• An employee referral program - earn up to $2000 for your referral
• In-house learning and development opportunities, leadership training, international opportunities
• Discount Programs and Educational Scholarship Programs for family members
• A safety focused work environment and ongoing safety training

• Candidates must be legally able to work in Canada at this time. Parkland regrets that it is unable to sponsor employment Visas
• Parkland Corporation is committed to the principles of Employment Equity. We strive to provide accessibility in employment to ensure equal access to employment opportunities for candidates, including persons with disabilities. Parkland Corporation will endeavour to provide accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to a disability, please notify us upon scheduling your interview.
• Please note that final candidates for this position will be required to undergo a confidential pre-employment background check which may include but not be limited to educational, criminal, credit, drug and alcohol and/or Fitness for Duty testing.