Job Description

Position Title: Property Administrator Department: Residential Employment Type: Full-Time Application Deadline: August 30th, 2022
MISSION Our clients count on us for trusted knowledge, guidance and support to help them make important decisions. We empower our partners and employees alike so that together, we create a lasting legacy in our communities. VISION An innovative real estate team transforming our industry and redefining the client experience. VALUES Together, We Do More.
About the Company: Cushman & Wakefield | Stevenson is a full-service commercial real estate firm in Winnipeg, Manitoba that provides solutions in brokerage, property management, and advisory services.
We are looking for a Property Administrator to join our Residential team. If you are a detail-oriented professional administrator looking for a fun, hardworking and collaborative team that supports learning and continuous improvement, we want to meet you!
Summary: The Property Administrator, Residential for Cushman & Wakefield | Stevenson has the passion and drive to work closely with and provide support to the Property Manager in the overall management of a residential real estate portfolio. The Property Administrator is responsible for the day-to-day tasks that ensure smooth delivery of services to clients and tenants. Day-to-day tasks include managing maintenance activities, maintaining filing systems and preparation of real estate documentation and financial reports.
The Property Administrator, Residential reports directly to the Senior Property Manager, Residential.
Required Skills and Abilities:

• Post-secondary degree or college certification in any subject area is required.
• 2+ years of property administration experience – ability to organize information electronically and paper based; is detail and project oriented.
• Basic accounting knowledge is considered an asset.
• Knowledge of building systems is considered an asset.
• Ability to work effectively in a rapidly growing/changing environment with a high degree of resourcefulness and adaptability
• Communication Skills - Ability to communicate effectively and professionally, both oral and written with both internal and external stakeholders; Experience communicating with media an asset
• Relationship Skills –Ability to develop and sustain cooperative working relationships at all levels of the organization; be a mature and self-motivated team player with good conflict-resolution and people management skills; develop productive relationships with vendors
• Organizational Skills – Ability to allocate one’s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, ability to project manage and delegate where applicable
• Decision Making Skills – Ability to resolve problems using facts and sound reasoning; ability to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.

Duties and Responsibilities:

• Prepares leases, renewals, security deposit returns, tenant charge backs, tenant claims, and other leasing duties as required.
• Contacts Residential Tenancies Branch as necessary regarding evictions, claims, etc.
• Assists Property Manager in preparing for meetings, and attends said meetings with the Property Manager as necessary.
• Prepares and administers contracts for provision of property services such as cleaning, maintenance, snow removal and landscaping, etc.
• Coordinates the implementation of repairs, maintenance and renovations carried out within all buildings in the portfolio, and monitors progress through to completion.
• Ensures necessary purchase orders are issued, maintained and tracked via scheduled maintenance in Spectra.
• Completes photocopying, scanning, saving/filing and emailing of weekly management reports as directed by the Property Manager.
• Prepares and submits reports on general conditions, incidents and other aspects of the Residential portfolio in accordance with established procedures.
• Participates in preparing monthly financial statements and annual budgets.
• Prepares tenant correspondence and notices as directed by the Property Manager.
• Answers tenant inquiries as needed and provides assistance to tenants within the portfolio when required.
• Live the values of trust, collaboration, flexibility, innovation, client-driven growth, can-do spirit, and fun.

Cushman & Wakefield | Stevenson is committed to principles of anti-oppression and employment equity. We strongly encourage members of Indigenous, ethno-racial, 2SLGBTQQIA, female-identifying, Francophone, immigrant, refugee, differently abled and other equity seeking groups to apply and self-identify. If accommodation is required during the hiring process, please inform us once selected for an interview.