Job Description

Research Finance Coordinator, College of Medicine

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Primary Purpose:

To provide essential assistance in research finance administration functions throughout the clinical departments in the College of Medicine. This position provides financial support for research activities of the college, with major responsibilities for financial transactions, processing payments, reporting, forecasting and reconciliations.

Nature of Work:

Reporting to the Finance Business Advisor in the Dean's Office, this position works closely with a broad range of individuals and groups at all levels of the organization and with external stakeholders. Activities may include assisting with projections, financial reporting, payments, hiring, payroll, reconciliations, budgeting, interpreting agreements, guidelines and other projects or duties which may be identified. Day-to-day activities include processing financial transactions and assisting researchers with research fund management.



This position works in a team-oriented, high-traffic, high-volume office setting where multiple competing demands and strict deadlines are the norm. Sound judgement and attention to detail, policies and procedures is important. A high degree of accuracy is required as data, analysis and reporting may have long term and far reaching impacts. The coordinator is required to manage multiple tasks, details, deadlines and priorities in an environment with interruptions and competing demands. The ability to interact effectively with a wide range of people, problem solve and make decisions on a variety of issues are key factors for success in this position.

Typical Duties or Accountabilities:

To uphold financial integrity in research endeavors; monitor expenses to help ensure financial activities adhere to funder terms, general accounting principles, external agreements, regulations and university policies and procedures Maintain a thorough understanding of Tri-Agency programs, policies, and financial administration guide and its application to university research transactions Provide guidance and knowledge to campus research personnel relating to financial stewardship Proactively address discrepancies by conducting balance sheet reconciliations, analyzing and interpreting funding agreements, connecting with internal stakeholders to resolve Develop and maintain positive and effective relationships with researchers, research personnel and financial administrators to help create a productive and positive environment where all parties succeed in efficient research administration Preparation of financial reports, year-end activities, and statements of research projects Monitor research fund balances, with regular review and meeting with faculty/contractors to explain financial information and proactively manage deficiencies Develop research project budgets, forecasting expenditures, completing fund reconciliations, and closures after approval process Exercise decision-making and problem-solving skills to meet priorities and deadlines while planning for future changes Prepares and maintains financial records, including purchase orders, vendor invoices, deposits, credit card payments, journal vouchers, and other day-to-day financial transactions in a timely manner and in accordance with University of Saskatchewan policies as they relate to financial management Process extensions, travel claims, honorariums and research participant payments as needed Establish, implement and maintain effective internal financial controls to ensure accuracy, compliance and risk mitigation Facilitate the timely and compliant hiring, extending, and pay rate changes of staff and students to be employed on funded research projects, in accordance with University policies applicable to each employee group Reliable assistance in collection, compilation and interpretation of financial or statistical data Model a high standard of performance and outcomes, ensure positive, diverse and inclusive work environments Exercises discretion and professional judgment in maintaining confidential information Participates in various special projects, operating financial administration and other duties as assigned

Education:

A Business Accountancy diploma from a recognized institution or Bachelor of Commerce degree with an accounting or finance major is required. A combination of education and experience may be considered.

Experience:

At least three to five years of related experience is required; preferably in a complex and diverse fund source organization, such as a health care or post-secondary education environment. Related experience in research administration is considered an asset. Knowledge of accounting procedures and protocols, finance administration and financial forecasting, analysis and reporting. Experience in complex data analysis and/or interpretation, evaluation methodologies, and developing formal reports and policy. Strong to excellent analytic ability including self-directed spreadsheet and data-based analysis, modeling, reporting and superior desktop software skills, particularly Microsoft Excel. Direct knowledge and experience with University of Saskatchewan systems and functions including payroll, budgeting, forecasting, accounting transactions, and payment services would be an asset. Experience working and collaborating in diverse and inclusive settings is required.

Skills:

Demonstrated professional maturity, judgment and decisiveness. Proficient skills in accounting, computer applications and programs including spreadsheets, databases and word processing. Ability to take initiative, be self-directed and exercise diplomacy and creativity in solving issues. Ability to make data-driven decisions and demonstrated commitment to quality with a high level of attention to detail. Demonstrated experience in being highly organized with proven ability to manage multiple projects at a time and meet deadlines. Strong evidence of relationship building, ability to work collaboratively, with polished presentation, written and interpersonal communication skills.


Inquiries regarding this position can be directed to Michelle Hamm at

michelle.hamm@usask.ca

Department:

College of Medicine

Status:

Permanent

Employment Group:

ASPA

Shift:

Mon-Fri, 8:00-4:30

Full Time Equivalent (FTE):

1

Salary:

The salary range, based on 1.0 FTE, is $53,091.00 - 82,954.00 per annum. The starting salary will be commensurate with education and experience.

Salary Family (if applicable):

Specialist Professional

Salary Phase/Band:

Phase 1

Posted Date:

11/12/2025

Closing Date:

11/25/2025 at 6:00 pm CST

Number of Openings:

1

Work Location:

May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines



The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve:

EDI Framework for Action

.

We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the

deybwewin | taapwaywin | tapwewin: Indigenous Truth policy

and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.

The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact

Human Resources

for assistance.