Job Description

Position Description:
Position Title:Research Coordinator I
Immediate Supervisor:Dr. Pierre Blier
Research Area:Clinical neuroscience, mood disorders, suicide prevention.
Reporting Supervisor:Director, Clinical Research Administration, IMHR
Start date:July 2024
Contract:Temporary, Full-time (1.0FTE or 37.5h/week), 1 year contract with possibility for renewal
Summary of Responsibilities:
The Research Coordinator I (RC) facilitate the conduct of clinical research under the general direction of the Supervisor/Principal Investigator (PI). The RC will assist the PI and hold supervisory responsibilities for other research staff. The RC will coordinate and manage the day-to-day operations including (but not limited to) participant recruitment, data management, organizing research visits, collecting clinical, peripheral and neuroimaging data, conducting clinical interviews and coordinating regulated clinical trials.
Major Responsibilities:
Must have the ability to carry out all major responsibilities as outlined in the IMHR Research Coordinator I job description, in addition to the following:

• Research Coordination (70%):

• May present research results at local, national and international scientific meetings, presents seminars and provides functional supervision of assigned personnel.
• Ensures the smooth and efficient day-to-day operation of research and data collection activities.
• Collection of neuroimaging data at The Royals Brain Imaging Centre.
• Acts as the primary administrative point of contact for internal research staff and the principal operational liaison for other research organizations, funding agencies, monitoring/auditing parties and regulating bodies.
• Liaises with research collaborators, research team members, Research Ethics Board staff, IMHR grants and finance staff, study sponsors and/or regulatory bodies.
• Reviews and assesses study related literature.
• Completes regulatory documentation as required, including research ethics and Health Canada applications, etc.
• Addresses requirements for reporting, and maintaining compliance of on-going research projects, with Principal Investigator.
• Plans and coordinates the initiation of research study protocol(s), in addition to the establishment and maintenance of operating policies and procedures.
• Operates within established research protocols and under specific instructions as to method, process, and technique to perform or assist with routine tests, experiments and/or procedures relevant to the study.
• Plans, drafts, implements and coordinates all aspects of data collection/interview instruments and source documentation (including consent forms) as per relevant research policies and guidelines.
• In collaboration with the Investigator and other members of the research team, establishes and coordinates logistical arrangements for research participants and recruitment activities, as appropriate to study protocols.
• Recruits, instructs and coordinates research participant activities, as appropriate to specific study objectives.
• Has the ability to conduct clinical assessments/interviews (e.g. MINI, MADRS), as required by research protocols.
• Provides technical assistance, in the collection, processing and coordination of data, samples and/or specimens for research projects including packaging and shipping of specimens as required.
• Coordinates logistical arrangements for outreach activities (e.g. supporting research activities in the community).
• Assists with monitoring the progress of research activities (including preparation of reports and audits) as required by investigators, administrators, funding agencies, regulatory bodies and/or internal quality assurance representatives.
• Independently responds to research project specific correspondence, including telephone and email inquiries, as required.
• Identifies problems using assessment skills and reports any abnormalities to Investigator.
• Coordinates the procurement and disposition of researcher facilities and/or equipment.
• Organizes and facilitates meetings, conferences and other events associated with research activities, as required.

• Grant, Manuscript, Abstract, and Presentation Preparation (25%):

• May organize, edit and draft correspondence to publishers, grantors, contractors and professional accreditation bodies.
• May assist in quantitative/qualitative analysis of the data and interpretation of the results.
• Assists in preparation of grant applications, abstracts, manuscripts, journal presentations, journal articles, letters to the editor, reports and research protocols.
• Ensures that the necessary agency or publisher specifications are met, that all necessary authorizations and signatures have been obtained and that strict deadlines are met.
• Assists researchers with literature searches of various literature databases using established search criteria or by developing appropriate search criteria.
• Maintains a database of bibliographic references using appropriate software.

• Grant cost centres and other financial activities (5%):

• Records, monitors and signs for financial transactions, as authorized.
• Assists researcher(s) and staff members in developing budgets and budget justifications consistent with grantor/contractor eligibility requirements and IMHR policies; liaises with IMHR Administration as necessary.

• Other

• Performs miscellaneous job-related duties as assigned.

Qualifications:

• Graduate degree in relevant discipline (e.g. neuroscience, psychology) is preferred OR
• Undergraduate degree in a relevant discipline with 1-3+ years of experience in coordinating regulated clinical trials in a research environment.
• Clinical research certification (ACRP or SOCRA) is an asset.
• Bilingual (French and English) is an asset.

Knowledge, Skills & Abilities:

• Ability to provide operational guidance and leadership in area of specialty.
• Skilled in organizing resources and establishing priorities.
• Ability to communicate and interact competently and professionally at all levels within a broad and complex clinical research environment.
• Ability to design and implement systems necessary to collect, maintain and analyze data.
• Skilled in collecting, validating, analyzing, and manipulating research data.
• Advanced knowledge of research and study-related computer programs, including statistical and data analysis software.
• Knowledge of research principles, methodology and procedures.
• Previous experience in clinical research including participant recruitment.
• Strong working knowledge of ICH Good Clinical Practices and relevant regulations, legislation and guidelines applicable to the clinical research field.
• Knowledge of adverse event investigation, analysis and reporting procedures and standards.
• Knowledge of medical and research terminology.
• Ability to develop and implement clinical research plans and standard operating procedures.
• Ability to conduct internet and literature database searches.
• Ability to establish data collection and management guidelines.
• Ability to work under pressure and on several projects concurrently.
• Self-directed and able to work independently with minimal supervision and within a multidisciplinary team.
• Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
• Meticulous, detail-oriented, and highly organized.
• Skilled in budget preparation and fiscal management.
• Experience with REDCap and the Statistical Package for the Social Sciences (SPSS) is an asset.
• Excellent interpersonal skills.

Program Information:

• All applicants must provide a recent resume and a cover letter in one file that clearly indicates that they meet the required qualifications.
• The onboarding process will include a police check for work with vulnerable populations, and providing proof of immunizations.
• The Royal is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment process.
• IMHR sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted**

As one of Canadas foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education.