Job Description

Organizational Unit
University of Victoria -> Faculty of Social Sciences
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date
25 February 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$65,860.00 - $85,633.00
Additional Posting Information
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
SG8
Employee Group:
PEA - Regular
# of Hires Needed
1
Category
Other
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.


••This position is eligible for a Hybrid Work Arrangement


The salary range for this position is:


• Recruitment range: $65,860- $72,607 starting salary determined by the PEA Collective Agreement.
• Performance range: $85,633 salary range ceiling is available through annual performance increases.
Job Summary
Contributing to the Research Enterprise in the Faculty of Social Sciences, this position plays an integral role in supporting the research and scholarly activities infrastructure within the Faculty (7 units: 6 Departments, 1 School), specifically for post-award grant support for faculty members.


Reporting to the Associate Dean, Research, this position will play an integral role in working with the Pre-Award Faculty Grant Officer (FGO), to provide Post-Award (PA) research activity support within the Faculty of Social Sciences. The PA - Research Coordinator will work closely with the Associate Dean, Research to help implement the long-term direction and goals of the Faculty related to the Research Plan. This position will also assist with the development and implementation of sound administrative policies and processes that support the post-award scholarly endeavors of the Faculty.


The PA Research Coordinator will report to the Director of Administration, on administrative activities such as leave approvals and Centre staffing matters.


This position will assist with grant budget and finance administration and will provide expertise in the preparation of research financial reporting in the Faculty of Social Sciences. The position's primary responsibility is for post-award assistance by supporting the submission of reports to funding agencies and research account management. This position will advise and assist faculty on funding agency financial administration policies, and the university's research accounting and budget management processes.


This position will also liaise with the Communications officer to ensure that the key activities and outcomes of research initiatives are known and available for knowledge mobilization.


Job Requirements
A university degree in an appropriate discipline (health, behavioural or social sciences, education) with 3 years of demonstrated management and administrative experience in a post-secondary setting, or an equivalent combination of education, training and experience.


• Budgetary experience, including familiarity with university accounting services and procedures, and university research grant procedures and guidelines.
• Knowledge of university/academic systems and procedures.
• Strong project coordination and problem solving skills.
• Excellent interpersonal and communication skills are required for relating effectively with all levels of the University and with external contacts.
• Strong organizational planning, problem-solving and time-management skills with the ability to work both independently and within a computer environment using standard office software on a PC.
• Ability to meet tight deadlines; work independently and in a team environment.


Knowledge of university/academic systems and procedures is an asset.


Required Competencies:


• The ability to autonomously develop efficient and effective strategies is important in order to effectively problem solve, prioritize and manage the administrative process of related to Post-Award grant support for faculty researchers.
• A thorough understanding of the post award process is required to be able to clarify and focus on what the current pertinent issues are with the ability to problem solve once the issue has been identified.
• Success requires the ability to multitask and manage sensitive timelines for the accomplishment of objectives that have significant financial impact.
• To ensure compliance and adherence to necessary UVic and agency requirements, the incumbent must possess the ability to independently process and interpret written policy and guidelines. In addition, must possess a high degree of computer expertise in order to function effectively using the campus and Faculty centralized systems.
• In order to assure the timely and accurate flow of proposals through the UVic system, a thorough understanding of institutional policies, procedures, rules and practices is necessary for the successful performance of this position. This includes keeping abreast of the current regulation at UVic pertaining to the grants process and research accounting practices.



Territory Acknowledgement: We acknowledge and respect the L?k?????n (Songhees and Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and Human Rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here.