Job Description

The role of the Research Coordinator II is to conduct and lead the day to day coordination of research activities and implementation of projects involving quantitative and qualitative methodologies, assisting with the building of study infrastructure, and developing future clinical trials. This individual supports communications, and operations of programs. The Research Coordinator II is responsible for administrative duties pertaining to the research projects including maintenance of study records (from maintaining training logs to submitting clinical trial applications to Health Canada), quality assurance and ensuring the integrity of study data. Examples of the kind of work include developing and implementing strategies to disseminate and increase the uptake of guidelines and SOP's, building strong supportive relationships amongst diverse stakeholders, and evaluating implementation projects using qualitative and quantitative research skills. Research Coordinators II are responsible for ensuring participants and their data are collected within the research and ethical standards, and that proper research practices are followed at all times.


The Level II Research Coordinator position will build upon the Level I duties, reducing volume in some repetitive tasks but increasing complexity and variety of administrative tasks (e.g. more involvement with budget oversight, and application processes). The Level II position gains autonomy and complexity over research activities.

Responsibilities

Coordinates projects with direction from the principal investigators Ongoing coordination of study activities; day to day project management of timelines, resources, deliverables, and study tasks. Assists Principal Investigator in the initiation of new research, consulting on search criteria, strategies, brainstorming, etc. Supports and coordinates proposals (RFP), and grant application processes and protocols/SOP's. Develops, and reviews content. Seeks out potential sources of funding and aids in the grant preparation as needed. Prepares grant letters of support. Develops, and reviews content in proposals, grant applications, and protocols. Quantitative and qualitative data collection, including designing interview guides, surveys, selecting/screening test sample, cleaning/coding data, and conducting interviews. May participate directly in the design, development, and inspection of technical projects, or in the theoretical or applied scientific work of the department. Leads presentation of research related information: reports, proposals, publications, manuscripts, abstracts, newsletters, posters etc. Prepares specifications, presentations, and reports in consultation and negotiation with multiple stakeholders. Conducts and may lead study assessments and reports May write, or consult on protocols (including feasibility assessment), and interpret and execute sponsor provided protocols. Contributes to the interpretation and implementation of project goals, protocols, and plans (including risk management). Creates evidence based solutions, or high level plans when necessary. Develops processes, tools (workflow, Gantt charts), and resources to support team members, and projects. May also collaborate with subject matter experts to draft SOP's. Identifies, streamlines, and implements project efficiencies. Monitors, and controls research regulations, quality, and guidelines, including ethical (e.g. REB submissions), and safety protocols. Develops, and designs training modules for projects. Responsible for management, preparation, and oversight of monitors/audits. Interacts with multiple stakeholders from sponsoring agencies to research participants. Acts as a knowledge broker and user to add framing for policy recommendations. Disseminates reports and presentations to stakeholders. Provides logistical support in collaboration with funding partners, confirms and maintains budgets, and arranges forms/liaisons between sponsor and finance, Writes and administers informed consent forms. Manages, oversees, and coordinates participating sites for PI initiated research. Coordinates participants and helps with screening /recruitment, including following up with participants. Works with research finance to issue payments for participants or internal hospital departments. Ensures accurate distribution of honoraria. / Prepares invoices and reimbursements to external institutions. Manages honorarium logs, ensuring signatures for each participant. Biological sample collection (Phlebotomy, dry blood spot testing etc.), processing and shipping according to TDG/IATA. Explains study drug dosing procedures to patients, monitor compliance, adherence, and uses methods such as "teach back" to ensure that patients understand what is required of them. Oversees/Coordinates multiple trials across multiple sites (e.g. ensuring MTAs/DTAs are in place at all sites and helping with REB queries to ensure approvals are in places at participating sites). Coordinates visits utilizing clinical services in a hospital where competing needs for space are constantly fluctuating, while also being mindful of safety protocols. Maintains awareness of health and research news, events and current high-profile research activities.

Activities related to clinical trial activities:

Coordinates, trains, mentors, and delegates tasks (including overseeing quality control of submitted assignments) to Research Assistants, volunteers, students, casual staff, internal/external collaborators, and Research Coordinator I's. May supervise researcher staff in other research sites across Canada. Supports team growth, and encourages collaboration and team-focused approaches. May develop and implement policies, standards and procedures for the scientific and technical work performed in the department. Manages bank accounts for dispersal of honorariums, through cash, e-transfers, gift card purchases etc. Reports on finances, prepares budgets, and handles invoicing (to sponsors, vendors, funding agencies, internal departments etc.). Prepares reports for funding agencies, and other internal or external stakeholders. Makes sure service provider invoices are paid. Files those invoices. Responsible for paying vendor invoices/ procurement invoices, credit card/p card management (company card). Sets up petty cash floats and financial reconciliation of cash floats. Sets up contracts with vendors, research finance (PMO account, honorariums, petty cash, disseminating honoraria). Completes Health Canada regulatory inspections for regulated clinical trials and supports the institution and the investigator in maintaining compliant practices. Facilitates clinic monitoring visits. Requires onboarding of monitors as research volunteers. Negotiates budgets with external and internal stakeholders.

Qualifications

Undergraduate Degree and 3 years of relevant experience, OR demonstrable equivalent combination of specialized education and experience. Intermediate understanding of science, including applicable theories, frameworks, and models. Familiarity with medical/healthcare terminology. Understanding of systemic power structures and their effect on individual and public health. Experience with navigating ethics boards and grant funding applications preferred. Knowledge of Healthcare research. Experience with plain language writing preferred. Project Management skills are an asset. Experience working with a diversity of stakeholders is an asset. Knowledge of applied research. Clinical trial research experience. Prior clinical experience with patient interaction. Familiarity with knowledge translation. Knowledge of basic statistics an asset. Strong computer skills with Microsoft Office (Word, Excel, Powerpoint) experience, and database software. Experience with a reference manager (i.e EndNote, Mendeley, etc.) preferred. Experience with video conferencing software (Zoom, Microsoft Teams etc.) preferred. Project Management software (Teamworks, Microsoft Project etc.). Knowledge of survey software (Survey Monkey, Qualtrics, REDCap).

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.