Job Description

Research Coordinator I

The Toronto Osteoarthritis Clinical Research Program is currently looking for a

Research Coordinator I

to join its growing research efforts and in particular, support an exciting project co-lead by physicians and scientists at St. Michael's Hospital, University of Toronto, and an international team of experts in osteoarthritis.


The primary role of the Research Coordinator I is to conduct the day-to-day coordination and implementation of research studies. Working closely with stakeholders across multiple institutions, they will lead patient recruitment for a large multi-site research study that aims to develop and test classification criteria to identify people with osteoarthritis at earlier stages of the disease. Other core duties include the development of research materials and management of study data (e.g. data collection, data entry, and data cleaning). The Research Coordinator I will be developing study reports, preparing/submitting research ethics board (REB) applications and other regulatory documents that are required to carry out a multi-institutional study, assisting with data analyses, and coordinating project committees.


Don't meet every single requirement? Studies have shown that people in underrepresented communities are less likely to apply to jobs when they don't meet every single qualification. We are dedicated to building an inclusive workplace, so if you're excited about this role but your past experience doesn't align perfectly, we still welcome you to apply.

Duties & Responsibilities:

Research Activities (80% of work time)

Ongoing coordination of study activities; day to day project management of timelines, resources, deliverables, and study tasks.


Recruit study participants through various means, in collaboration with study team or staff at participating community organizations and hospitals.


Support quantitative and qualitative data collection, including designing interview guides, surveys, selecting/screening test sample, cleaning/coding data, and conducting interviews.


Complete participant assessments through general clinical procedures.


Liaises with multiple internal and external stakeholders at local and international levels, navigates stakeholder relationships, and responds proactively to anticipated challenges.


Prepares, submits, and maintains Research Ethics Board (REB) applications both internally as well as submissions to external organizations, tracks ethics approvals, and completes renewals/amendments as needed.


Contributes to the presentation of research related information: reports, proposals, publications, presentations, manuscripts, abstracts, newsletters, posters etc.


Support research team with manuscript writing/revising, data analysis, and performs reference scanning for scoping, and systematic reviews.


Helps prepare presentations, and reports in consultation and negotiation with multiple stakeholders.


Troubleshoots/solves logistical and technical obstacles.


Supports proposals, and grant application process and protocols.


Organizes imaging and biological sample collection and processing with various departments such as imaging, laboratories, etc.

Administrative Duties (20% of work time)

Organizes and facilitates meetings with internal teams and external stakeholders, taking meeting minutes and tracking action items.


Develops memorandums, letters, presentations, and reports for various collaborators such as funders, researchers, and study participants.


Facilitates the communication plan for internal and external stakeholders. Disseminates information as needed.


Ensures maintenance, collection, transcription, and entry of study related data, in accordance with hospital and privacy regulations.


Designs source documents (templates, tracking files, forms, guidance documents) for the collection, and management of information/data.


General office duties e.g., filing, faxing, mailings, courier services, photocopying, etc.

Performs cross functional and other duties as assigned and/or requested.

All staff are expected to carry out their assigned duties and responsibilities in a manner which prioritizes patient and employee safety, and confidentiality. Key accountabilities in this regard include:


Strict compliance with patient/employee confidentiality practices and policies.


Strict compliance with patient/employee safety practices and standards.


Appropriate identification, reporting and response to patient/employee confidentiality breaches in accordance with established policies and procedures.


Appropriate identification, reporting and response to patient/employee safety risks and incidents/events in accordance with established policies and procedures.

Qualifications:

Minimum of Bachelor's Degree Health Sciences or Life Sciences fields (MSc preferred) and 3 years of relevant experience.


Excellent attention to detail, verbal, written, and interpersonal communication skills.


Superior organizational skills to manage multiple projects in a timely manner and flexibility to adapt to changing workload.


Strong clinical knowledge and experience with reviewing patient charts.


Experience with patient recruitment in inpatient settings.


Quantitative and qualitative research experience.


Professionalism and self-motivation.


Excellent personal and project coordination skills.


Able to work independently and as part of a larger team that includes local and international stakeholders.


Knowledge of anatomy, GCP regulation and guidelines.


Aptitude for analytical problem solving skills.


Excellent computer skills including Microsoft Office


Experience in programming and managing online surveys and databases (e.g. REDCap) is an asset.


Experience with technical writing and grant applications.


Experience with a reference manager (i.e. EndNote, Mendeley, etc.) is preferred.


Statistical software (e.g. SPSS, SAS, Stata, R/R Studio, Access etc.) is preferred.


Qualitative analysis software (e.g. NVIVO) is an asset.







Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.