Job Description

Research Administrative Coordinator

Full Time, Permanent

Toronto, ON (Hybrid)

Reporting to the Director, Canadian Research, the

Research Administrative Coordinator

will provide administrative and logistical support to the Research Team, facilitating engagement with various stakeholders in the ALS community, including clients, families, researchers, clinicians, and peer organizations. You will play an essential role in the end-to-end coordination of departmental projects, the delivery of research grants, and reporting responsibilities. You will also be responsible for the logistical planning and execution of events related to the National Research Program and coordinating travel and meeting logistics for the Research team.

You want to work on a team that cares deeply and to be part of an organization that cares about you. If you want your efforts and your work to be meaningful and make a difference in the lives of people, this is the right opportunity for you.

Responsibilities:

National Research Granting Program

Coordinate the end-to-end management of research grants, track applications, and ensure timely and accurate execution of all deliverables. Collaborate with the Marketing, Strategic Communications, and Knowledge Exchange team to launch grant competitions. Act as the primary contact between grant applicants and ALS Canada, answering inquiries regarding the grant application process as required. Coordinate selection committee meetings, providing detailed information and technical support as needed. Work with the Finance team to complete honoraria, expense claims, travel awards, and disburse grants. Send reporting reminders and templates to grant recipients, collect annual scientific and financial reports and ensure they are submitted on time and meet requirements. Process and manage grant extensions as requested, including collecting relevant supporting materials and approvals. Coordinate Research Team grant report review meetings and compile feedback for Board of Directors reporting.
Administrative Support

Provide general administrative support to the Scientific and Medical Advisory Council (SMAC) and the Canadian ALS Research Network (CALS). Facilitate cross-functional collaboration by scheduling meetings, coordinating with stakeholders, and recording minutes. Prepare pre-meeting briefings on behalf of the Research Team. Arrange travel and accommodations for the Research Team as needed. Maintain records of Research Program spending and coordinate regularly with the Finance Team. Periodically update the Canadian ALS Research census database and maintain relevant mailing lists. Maintain accurate research data and assist in the preparation of internal and external reports on research outcomes and funding utilization.
Event Coordination

Manage and execute logistics for ALS Canada's research events. Coordinate catering, hotels, venues, transportation, and event setup/teardown. Coordinate supply packing before and after events, including sorting and organizing supplies, and managing logistics for loading and unloading event materials. Liaise with event spaces and vendors during events, providing day-of troubleshooting support as needed. Track costs and process expense claims as required.
Other

Extended hours and weekend work required for various events. Some travel may be required. Attend ALS Canada events as an ambassador of the organization. Perform other duties as assigned.

Qualifications:

College diploma or equivalent post-secondary education in office administration, event coordination, or a related field. 2 years of work experience in office administration, event coordination, or a related field. Experience in a non-profit or health charity environment, or working with individuals facing a terminal disease, is an asset. Knowledge of ALS and an understanding of the disease is an asset. Exceptional organizational, verbal and written communication, and interpersonal skills. Detail-oriented with strong editing skills. Ability to adapt to dynamic environments and reprioritize to balance urgent and important deliverables. Commitment to ALS Canada's core values: accountability, collaboration, compassion, dynamic, integrity, and respect. Proficiency in Microsoft Office Suite; familiarity with Adobe Acrobat, Photoshop, and Illustrator is an asset. Valid driver's license is an asset.

Apply Today!

Submit a

cover letter and resume

in pdf format by end of day July 6, 2025. Please be sure to indicate the job title in the email subject. Applications will be reviewed on an ongoing basis until the posting closes.

ALS Canada would like to thank all applicants for their interest; however only those selected for an interview will be contacted.

Why join ALS Canada?

A charitable organization that lives its values of accountability, collaboration, compassion, integrity, dynamic, and respect, the ALS Society of Canada is working to change what it means to live with amyotrophic lateral sclerosis, an unrelenting and currently terminal disease.

Grounded in and informed by the Canadian ALS community, we respond to the urgent unmet need for life-changing treatments by investing in high-quality research that will fuel scientific discovery and by engaging industry, supporting increased clinical capacity, and advocating for equitable, affordable, and timely access to proven therapies.

Responding to the tremendous need for current and credible ALS knowledge, awareness, and education, we empower Canadians affected by ALS to navigate the current realities of ALS, be informed consumers of ALS information, and advocate effectively for change. In Ontario, we provide direct community services to help people navigate ALS.

Founded in 1977, we are a registered charity whose work is powered by generous donors who share our vision of a world free of ALS.

ALS Canada is committed to accommodating the individual needs of job candidates, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), ALS Canada is committed to accommodating applicants with disabilities within our recruitment processes. Please contact the HR department at jobs@als.ca if you require an accommodation during the recruitment process.

ALS Canada is committed to being an equitable employer, we strongly encourage people from equity seeking groups to apply.

Job Types: Full-time, Permanent

Additional pay:

Overtime pay
Benefits:

Dental care Disability insurance Employee assistance program Extended health care Flexible schedule Life insurance Paid time off RRSP match Vision care Work from home
Schedule:

Monday to Friday
Work Location: Hybrid remote in Toronto, ON M5S 2V6

Application deadline: 2025-07-06