Job Description

Location: Halifax, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow\'s possible.

Position Summary

This is a hybrid position located in Halifax, Nova Scotia.

Thales is looking for a Repair and Overhaul (R&O) Coordinator who is integral in the success of daily operations relating to the movement and management of spares and equipment.

In this position, as the R&O Coordinator, you will work closely with Warehouse Operations, Procurement, Engineering and the Service Delivery team in addition to other internal departments; while also liaising with external organizations including suppliers, service providers and the customer.

Key Areas of Responsibility

The R&O Coordinator will be responsible for ensuring the effective and timely execution of logistic activities. This function shall strive to support an uninterrupted flow of goods and/or services required by the project.

Coordinate all activity relating to the management of repairable assets, including but not limited to:

Direct component repair and overhaul (R&O) activity, develop and monitor schedule.

Track and report on status, expedite availability from repair to maintain stocking levels.

Establish, maintain and monitor repair lines; process SOWs, RFIs and RFQs to source and enable supporting repair facilities including OEMs.

Monitor material returns identifying routing requirements; process, track and report on status as required.

Maintain and oversee the equipment calibration program liaising with stakeholders as required:

Identify and track assets subject to calibration, update status in Thales ERP, customer ERP and service providers database.

Monitor status and initiate movement to/from calibration ensuring availability of serviceable assets.

Manage calibration cycle reporting identifying status and schedule.

Establish and maintain a process for Special Tools and Test Equipment (STTE) and customer owned equipment:

Track and update asset status in Thales ERP, customer ERP and additional database as required.

Monitor status and initiate material movements ensuring traceability.

Coordinate & manage preventative maintenance cycle for applicable tools, equipment and inventory ensuring serviceability of assets.

Monitor stocking levels and material master data to support repair, overhaul and maintenance activity:

Track material availability and delivery dates, following up to expedite delivery and resolve problems.

Perform parts consumption analysis to identify required inventory and recommend adjustments.

Administer master data changes.

Perform and support warehousing functions relating to asset and inventory management:

Support warehouse staff in the processing of returned assets (repairable, damaged, rejected or scrap).

Ensure accuracy of documentation to include relevant notes and comments to support asset visibility.

Action and schedule shipping requirements with couriers and freight forwarders; track freight, resolve frustrated cargo situations and identify areas of improvement in distribution.

Ensure accuracy of material transactions and demands to support repair and maintenance activity.

Contribute to stocktaking activity including cycle counts and special inventories; track and record physical counting, recounting, and reconciliation of inventory discrepancies as a result of investigations.

Perform transactions in Department of National Defence (DND) Defence Resource Management Information System (DRMIS) and Thales ERP system to update material movement and status.

Prepare and generate reports; maintain registers and support KPIs in coordination with the Warehouse Manager..

Liaise with internal and customer representatives in addition to external organizations while supporting a collaborative environment and maintaining effective results driven communication.

Work proactively with the Warehouse & Supply Chain teams to enhance performance of the Function.

Participate in and contribute to continuous improvement initiates, attend meetings.

Become knowledgeable about company policies/procedures and continually monitor day-to-day activities for compliance.

Support activities to ensure compliance with ISO series quality accreditation and Defense regulatory requirements.

Maintain an ethical approach to tasks and relationships in accordance with relevant Thales policies.

Minimum Requirements

Minimum 3-5 years of relevant experience performing similar activities within a supply chain environment.

Experience working within Procurement and/or Supply Chain & Warehousing environments.

Previous experience in the use of SAP or other Enterprise Resource Planning (ERP) system.

Strong computer literacy, proficient in MS Office Suite.

Open minded and able to listen and share ideas while bringing added value / capturing innovation.

Strong organizational skills and ability to prioritize multiple tasks to meet deadlines.

Adept at problem solving; maintaining attention to detail while working autonomously.

Excellent communication and people skills, adept at interfacing between multiple internal/external stakeholders.

Experience and ability to understand contract terms & conditions.

Bilingual: English/ French an asset.

Preferred Qualifications

Bachelor\xe2\x80\x99s Degree, Trade Certification and/or equivalent experience; Defense Industry experience an asset.

Familiarity with, and in the use of, the Defense Resource Management Information System (DRMIS).

Knowledge of the U.S. International Traffic Arms Regulations (ITAR) and the Canadian Export and Import Permits Act, experience with export control and permit application process.

Physical Demands

Predominantly office based but may be required to lift up to 22kg/50lbs and walk or stand for extended periods of time.

Regulatory Compliance Requirements

All applicants must be able to obtain a Canadian NATO Secret clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program and ITAR.

Special Position Requirements

Role will require working primarily from the office with flexibility for remote working (hybrid).

Schedule: 40 working hours per week Monday- Friday. Flexible time, however, accommodating core hours of 9am-3 pm, project needs and global/international time.

#LI-Hybrid

#LI-TI1

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

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