Job Description

Position Information

Position Title

Registration, Academic Scheduling and Transfer Credit Clerk

Department/Unit

Registrar's Office

Location

Halifax, Nova Scotia, Canada

Posting Number

S188-25

Employee Group

None

Position Type

Temporary

Duration of Contract (if applicable)

until August 2026

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$27.37 per hour, 32.5 hours per week

Classification

Provisional Statement

About Dalhousie University

Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Registrar's Office (RO) is a large, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Reporting to the Senior Coordinator, Registration and Academic Scheduling, the Registration, Academic Scheduling and Transfer Credit Clerk is responsible for the production and maintenance of the University's approved course catalogue, the maintenance of the academic timetable, and the production and implementation of the formal examination schedule. The incumbent is also responsible, on a consultative basis, to review and assess transfer credits for university equivalency, ensuring adherence to established guidelines. They will contact academic departments, provide course information, record courses not previously assessed, and update Dalhousie's database once the assessment is completed.

Key Responsibilities

Maintain the University's academic timetable, including additions, deletions, and modifications to course offerings. Liaise with academic departments and internal staff regarding course offerings and related details, including troubleshooting errors that may be affecting students' ability to register in courses. Maintain the University's Approved Course Catalogue, including additions, deletions, and modifications, ensuring consistency with University policies and regulations. Participate in the distribution of duties, daily tasks, and training of temporary and student staff. Review transcripts to determine if a course outline or description is necessary for their particular degree program and delegates accordingly while adhering to university policies. Ensure accurate and efficient processing of transfer credit while assigning transfer credits utilizing the current academic calendar and delegates accordingly.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Completion of Business/Office Administration program Approximately five years' related work experience (or equivalent combination of training and experience). Proficiency in MS Office (Word, Excel, Access). Excellent communication, interpersonal and organizational skills. Ability to work independently with close attention to detail, and ability to establish priorities to meet conflicting deadlines.

Assets

Experience with Banner Production, or a related system. Experience with Infosilem EnCampus Suite. Experience in a university environment.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie's

core

and

leadership

competencies, in particular:



Respect & Inclusion Adaptability Knowledge & Thinking Skills Communication Service

Additional Information

Application Consideration

Temporary assignments for NSGEU77 bargaining unit applicants may be considered.



We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit

www.dal.ca/hiringfordiversity

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed

here

.


Posting Detail Information

Number of Vacancies

1

Open Date

10/06/2025

Close Date

10/13/2025

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/19598