Job Description

JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Position Overview
JLL is currently seeking a dynamic individual for the role of Recruiting Coordinator to provide reliable, timely, and professional support to our Canadian platform. The Recruiting Coordinator is the point of contact for recruiters, HRBPs and managers in the offer letter and hiring process. They provide an increased level of customer support to the organization by achieving full understanding of processes, programs and Workday activities to credibly respond to the hiring process. They anticipate next level questions and escalate appropriately.
A successful individual will solution and resolve issues using a combination of individual research, predetermined escalation process, and partnership with infrastructure teams on final resolution. In many cases they will develop process improvements and implement appropriate changes. They will utilize various training and materials to effectively and efficiently state policy and programs in a consistent manner to ensure the information provided is correct and the employee is responded to in a timely manner. The Recruiting Coordinator will also perform standardized HR transactions in Workday.
What this job involves:

• Responsible for the new employee on-boarding process such as drafting of employment contracts, distributing and collecting new hire forms, maintaining employee files, performing background checks, etc.
• Support, drive and communicate policy and procedures regarding the hiring process
• Creation of job requisitions based on received information
• Assist in design and execution of programs and processes enhancing an applicant to hire experience
• Provide user support to managers and staff for Workday self-service queries
• Initiation of background/drug screening appropriate by client. Fully understand requirements based on client account and adjudicate based on company guidelines and pre-determined approval levels.
• Input and maintain employee records in Workday such as transfers/promotions and compensation changes, ensuring it is up-to-date and accurate at all times
• Utilize the Workday environment on the pre-hire and manage hire process, manage all employee data and file information and appropriately follow-up on needed employee information
• Answer basic employee onboarding questions including payroll and benefit related inquiries
• Coach business on appropriate process and guidelines in connection with the hiring process
• Ensure all proper new hire set-up is achieved and first day pay is correct
• Additional project involvement, as needed

Sound like you? Before you apply its worth knowing what we are looking for:

• Completed high school diploma or higher
• Minimum 2 years in a corporate or business unit HR generalist or service center role, preferred
• Experience in front-line customer service role, preferred.
• Experience with Workday preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint & Outlook) is preferred
• Knowledge of working with HR processes and procedures
• Excellent verbal and written communication and listening skills
• Ability to work independent and in a team environment
• Must be proactive and take initiative
• Highly organized working in high volume
• Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision
• Must have a professional yet personable demeanor with the ability to interface with all levels of the organization
• Must be detail oriented with strong analytical skills

Apply today!
Location:
Remote Calgary, AB, Montreal, QC, Toronto, ON
If this job description resonates with you, we encourage you to apply, even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our .
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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