Job Description

Regular/Temporary

Temporary

Job Title

Records Scanner

Job ID

72114

Location

St. Joseph's Hospital

Open Date

09/22/2025

Job Type

Casual

Close Date

09/28/2025

Employee Group

Interim

Favorite Job

Department

Medicine

Contract Duration

7.5 Months

Hours per Week

21

Posting Details

Schedule

Monday- Friday; casual up to 21 hours per week

Working Hours

8:30am - 4:30pm (not guaranteed hours)

Education Level

1 year Community College diploma in Office Administration or related field.

Career Level

Requires 1 year of relevant experience

Hourly Rate

Grade 2; $23.66/hr - $28.54/hr

Department Description

The Department of Medicine is seeking a motivated individual to provide scanning and filing support.

Job Summary

Responsible for scanning medical documents to electronic medical records and maintaining patient paper charts.

Accountabilities

Scan and upload paper reports and documents. Create and maintain electronic patient folders. File, maintain, purge, and repair patient paper charts. Destroy inactive paper charts according to established procedures and guidelines. Retrieve paper or electronic chart reports at on-site and off-site locations as requested by clinicians. Write formal notes and records such as procedures for scanning and uploading documents. Gather and compile information received from hospitals, labs, or community health agencies. Prioritize requests from health professionals requesting patient reports. Respond to or redirect routine inquiries. Set up and maintain filing systems, both electronic and hard copy. Classify, sort, and file correspondence, records, and other documents. Update and maintain confidential files and records. Handle sensitive material in accordance with established policies.

Qualifications

Education: 1 year Community College diploma in Office Administration or related field.


Experience: Requires 1 year of relevant experience

Assets

Familiarity in a hospital setting Familiarity with EPIC / Dovetale Additional duties, as required

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.


The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.


The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Metis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.


As part of McMaster's commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.


Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or Faculty of Health Sciences HR Office at ext. 22207, or School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Vaccination Mandate - FHS

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.