Job Description

Division: Corporate Financial Services
Department: Corporate Revenue
Term: 1 Permanent Full Time position(s) available.
Closing Date: 10/24/2023
Labour Group: CUPE 59
Posting: 2687

Job Summary
Under supervision of the Administrative Coordinator, this position maintains the records management system of the Department and performs administration duties as assigned.

Duties & Responsibilities

• Maintains the records management system of the Department to ensure that it meets the statutory obligations for City records.
• Maintains a current and accurate computerized index of all official Department records using Documentum Records Management software.
• Responds to requests from Department staff by researching and retrieving information and files.
• Analyzes and identifies records to determine appropriate classification and retention. Recommends which records should be retained on site, transferred or destroyed in accordance with retention schedules.
• Performs inventory reviews and audits of Departmental record holdings and prepares inventory lists.
• Evaluates and recommends improvements for Department Records and Information Management policies, processes and procedures.
• Implements usage of the Electronic Records Management System and non-electronic information management systems of the Department.
• Trains staff in the use of the Electronic Records Management System and develops and maintains training materials for the Corporate Records Management System, including processes unique to the Department.
• Processes the payment of all invoices and fees for the Department.
• Assists with the evaluation, customization and enhancement of the Departments Electronic Records Management System.
• Assists with the maintenance of the Departments website, including implementing approved changes, as required.
• Assists with the Corporate cheque printing process, including ensuring proper security and controls exist, maintaining audit logs, and administering proper cheque distribution.
• Assists with all administrative aspects of the Department.
• Performs other related duties as assigned.

Qualifications

• Grade 12 education.
• Successful completion of one-year post-secondary business-related program.
• Two years related office experience, including experience in electronic records management software.
• Knowledge of electronic records management software, implementation, terminology, principles and procedures.
• Knowledge of records and information management policies, procedures, practices and systems.
• Knowledge of legislation pertaining to the management of municipal records.
• Ability to establish and maintain effective working relationships.
• Ability to work with minimal supervision.
• Ability to maintain a high level of confidentiality.
• Ability to make decisions in accordance with established policies and procedures.
• Demonstrated skill in the use of a computer with Microsoft Office and records management software (i.e. Documentum).

Additional Requirements
Weekly Hours: 36.67
Salary Range: $54,068.40 to $59,610.00 CAD per annum (2023 rates)

Diversity, Equity and Inclusion
The City of Saskatoon offers an inclusive workplace that embraces diverse backgrounds. As an equity partner with the Saskatchewan Human Rights Commission (SHRC), the City commits to diversity, equity and inclusion in our workplaces. By having our workforce reflect the community we serve, we support the realization of miyo-pimatisiwin, (me-o-pi-ma-ti-si-win) the good life, for all residents. To learn more about Diversity, Equity and Inclusion at the City, please visit Saskatoon.ca/diversity
Accommodation
The City of Saskatoon strives to provide an accessible and inclusive workplace for all, including throughout the application and selection process through reasonable access and accommodations. Should you require accommodation through any stage of the recruitment process, please email talentacquisition@saskatoon.ca.