Job Description

Job Title:

Records Coordinator

Reports to:

Executive Director

Anticipated start date:

March 1, 2026

Employment/Contract Status:

Part-time

Work Location:

In office (168 Hobsons Lake Drive, Beechville - Bayers Lake); may have some opportunity for hybrid work in the future.

Compensation:

$20 to $22/hour, based on experience

Time Commitment:

20 hours/week

Job Summary

The Records Coordinator plays an important role ensuring the accuracy, accessibility, and confidentiality of current and archived records. Primary responsibilities include:

Sorting, digitizing and archiving files.

Organizing SharePoint folders and ensuring appropriate access for staff and volunteers.

Collaborating with other staff to develop enhanced record management policies.

Participating in the migration of member data and related files to new management software.

Assisting with the development of resources to support and educate members about the new software.

Periodic audits of operational and member records according to internal policies.

The Records Coordinator also provides occasional back up for the Office Coordinator in their absence and in times of peak activity. This involves:

Responding to member inquiries via phone and email in a timely and professional manner.

Processing new member applications and annual renewals from existing members.

Providing administrative support, such as updating spreadsheets and document templates.

Working Conditions

Light physical tasks (e.g. moving boxes of files, approximately 20lbs).

Sitting for periods of more than 1 hour.

Looking at computer screens regularly.

Occasional work outside of business hours to assist with in-person or virtual member events.

Essential Qualifications & Skills

Proficient with the Microsoft Office Suite.

Demonstrated oral and written communication skills in English.

Minimum 1 year experience in record management.

Experience using databases.

Strong organizational skills.

Ability to prioritize tasks and maintain confidentiality.

Asset Qualifications ('nice to have' but not mandatory!)

Experience in a not-for-profit environment.

Client/customer service experience.

Post-secondary education (completed, or in progress) in office administration, library and information technology, or other related fields.

Miscellaneous

The MTANS office is open Monday - Friday from 9:00am-5:00pm and there is flexibility for the successful candidate within that framework.

Application Deadline: Wednesday, January 28 (5:00pm)

Application Details:

Please send your CV or resume by email to Emily Roeding (executivedirector@mtans.ca). Cover letters are not required, but encouraged.

MTANS is actively working to build a team and a culture that represents and celebrates diverse backgrounds, perspectives, and skills. All applicants who meet the essential qualifications of the role are encouraged to apply. If you require assistance, have questions, or face barriers during any stage of the process, please contact our Executive Director via email or by phone (902-429-2190, ext. 2).

Job Types: Part-time, Permanent

Pay: $20.00-$22.00 per hour

Expected hours: 20 per week

Benefits:

Employee assistance program Flexible schedule On-site parking Paid time off
Application question(s):

Please confirm you are legally entitled to work in Canada.
Work Location: In person