Job Description

Job Summary

We are seeking a detail-oriented and highly organized Records Coordinator to join our team. The ideal candidate will be responsible for managing and maintaining accurate records, ensuring data integrity, and supporting various administrative functions. This role requires strong communication skills, proficiency in multiple software platforms, and the ability to handle sensitive information with discretion. The Records Coordinator will play a vital role in streamlining records management processes and supporting project management initiatives within the organization.

Duties:

Applying file classification structure and retention schedules to records Records inventory / inputting data into spreadsheets or other templates using data entry tools Indexing, sorting, filing and boxing of paper records Verifying accuracy and completeness of data Scans and inventories records for large-scale digitization and clean-up projects Lifting and moving boxed records weighing up to 30 lbs. Familiarization with PaperStream Software, SharePoint Online and Microsoft applications, such as but not limited to MS Excel and MS Outlook Other duties as required.

Required Skills:

The proposed candidate must meet or exceed the following:
a) Post secondary education related to Library Science, Business Administration or Legal Administration
b) 6 months plus of working experience as Records Support/Records Coordinator doing prepping, scanning, quality checking and inventory.

Knowledge of the MS Office suite, specifically Excel and Outlook, including applying formulas, and sorting and filtering spreadsheets containing thousands of rows Experience in digitizing and completing inventories for large-scale projects involving hundreds of boxes, including applying file naming conventions, adding metadata, and conducting quality control checks Knowledge in using PaperStream software, including creating new profiles, configuring the scanner's technical settings and troubleshooting minor technical issues. Knowledge of SharePoint online, including working with spreadsheets accessed simultaneously by multiple users while still being able to add, modify and filter data Experience in digitization and implementation of Public Sector standards aligned with Canadian Digitization Guideline Experience in records and document management, with a strong understanding of the records life cycle for both physical and electronic formats within information systems Experience with interpretation and application of records retention and disposition schedules. Experience with the Classification of Records, including reviewing document contents and completing the corresponding record inventory forms. Experience working on multiple tasks or initiatives with strict timelines, simultaneously.
Join our team as a Records Coordinator if you are committed to excellence in records management, possess outstanding organizational abilities, and thrive in a dynamic environment focused on efficiency and accuracy.

Job Type: Fixed term contract
Contract length: 6 months

Pay: $18.00-$20.00 per hour

Work Location: In person