Job Description

:

JOB TITLE: Records Coordinator
DEPARTMENT: Legislative Services
POSTING NUMBER: 104965
NUMBER OF POSITIONS: 1
JOB STATUS & DURATION: Temporary 6-months
HOURS OF WORK: 35 hour workweek
LOCATION: On-site
SALARY GRADE: 7
SALARY RANGE: 1ST STEP: $68,523.00 per annum
2ND STEP: $72,217.60 per annum
JOB RATE: $75,912.20 per annum

JOB TYPE: Union
POSTING DATE: August 17, 2022
CLOSING DATE: August 23, 2022

AREA OF RESPONSIBILITY:

Reporting to the Manager, Information Governance, co-ordinates and schedules day-to-day records management activities of the Corporation’s records/information clerks. Co-ordinates records management activities to ensure adherence to the City’s Record Retention By-Law and F.O.I. legislation. Participates in corporate level planning, strategies and initiatives and assists with the development, implementation, delivery and maintenance of the City’s Records and Information Management Program.

• 
  Co-ordinates and schedules the day to day work assignments of the Public Works Records Clerks; Planning Records Clerks; Records Administrator; and Information Clerks.
• Co-ordinates records management activities within Public Works and Engineering to ensure adherence to the City’s Record Retention By-Law and F.O.I. legislation, which includes all of the department’s satellite facilities.
• Participates in corporate level planning, strategies and initiatives and assists with the development, implementation, delivery and maintenance of the City’s Records and Information Management Program.
• Oversees records storage and disposition.
• Reviews the City’s Records Retention By-Law on an on-going basis to ensure the department’s records are properly addressed, categorized and maintained within recordkeeping software.
• Responsible for the department’s design, configuration and implementation of the City’s electronic record and information management system (BRIMS) and the resulting maintenance.
• Provide direct support, guidance, and training on records, Information Management policies, principles & procedures as well as recordkeeping software to departmental staff.
• Records Management cross functional team member.
• Coordinates departmental reference library material.
• Researches and prepares F.O.I./Routine Disclosure requests;
• Other duties as assigned.

SELECTION CRITERIA:

• High School (Grade 12) graduation plus an additional program of up to one (1) year or equivalent in Records Management / Information Management.
• Over two (2) years, up to and including four (4) years’ experience in records management/information management.
• Working knowledge of Infor/Versatile Records Management Software.
• Working knowledge of Microsoft Office and Sharepoint.
• Excellent public relations and strong leadership skills.
• Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service.
• Able to work independently and as part of a team.

**Various tests and/or exams may be administered as part of the selection criteria.

Alternate formats will be provided upon request.

Interview: Our recruitment process will be completed with video conference technology.


As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.

If this opportunity matches your interest and experience, please apply online by clicking the button above quoting reference #104926 by August 23, 2022 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.
Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.