Job Description

"What we do together...our H.E.A.R.T is our difference."

Do you have a genuine passion in promoting the values of Indigenous culture working with and for Indigenous children, youth, and families (First Nations, Metis, and Inuit) while respecting their cultural diversity?


If so, consider joining our Xyolhemeylh work family. We are a fully delegated Indigenous Child & Family Service Agency providing programs and services to Indigenous children, youth, and families on and off reserve within Sto:l? Territory in the Fraser Valley between Yale First Nation and Surrey BC.


Our programs and services are created and delivered with the support of our Elders Advisory Council with special attention on strengthening culture and identity, while honoring the strength of families.

W

e

strive to work in a holistic way to keep families together and reintegrate children back with their families and extended families.

O

ur

service delivery is done with an open heart and an open mind focusing on the best interest of the family while keeping children at the center.

W

e

work to ensure children are connected to their family, and community while striving to ensure their inherent rights to heritage and identity are upheld in all we do.

Records & Information Management Specialist - 1746

Regular Full Time Position (Global)

Base Office Region: Chilliwack

Executive Support Team

Salary - $83,074.00 - $94,755.02 (35 hrs. per week)

POSITION SUMMARY:

Under the supervision of the Communications & Events Director, the Records Management Specialist is responsible for the development, implementation, and management of the organization's Records Management Program in accordance with legislation and organization requirements. This role is responsible for providing expertise and support in the development of the organization's non-delegated record management and delivering services to the teams, including administration, coordination, implementation, and maintenance of Xyolhemeylh paper and electronic records management systems. You will play a pivotal role in ensuring the effective management and preservation of Xyolhemeylh records. This includes standardization and consistent branding of all records. You will leverage your expertise in records management principles and best practices to develop and implement policies, standards, and systems that meet our evolving needs.

The Records Management Specialist serves as a critical link between operations and technology, driving innovation and efficiency through expert system knowledge and business insight.

Xyolhemeylh is proud to have an Elders Advisory Council to ensure that culture is embedded throughout the agency ensuring the goals, missions and values are upheld in a good way.Lets'emot - to be of one heart and one mind.

PRIMARY RESPONSIBILITIES & DUTIES:

Considerable knowledge of Records Information Management techniques applicable to computerized records, digitally born records, and computer system applications. Extensive knowledge of Records Management regulations, bylaws, policies and legislation and issues related to information protection within local government. Interpersonal and internal operational communication skills, both verbally and in writing. Demonstrates ability to function independently, as a team member, motivator, and facilitator. Demonstrates ability to be flexible, prioritize tasks and responsibilities and complete duties and projects within allotted time. Demonstrates ability to provide effective consultation and customer service. Demonstrates ability to manage, plan, implement, organize and problem solve in a complex dynamic environment. participate in the review, update, and implementation of Xyolhemeylh records retention and disposition schedule Develop, update, and ensure compliance of the Xyolhemeylh policies and procedures Oversee and advise on the transfer process in coordination with records administrator Provide guidance to staff on the records transfer process Design and deliver record management awareness and record-keeping training to staff Support ongoing digital content management initiatives, including testing software and generating documentation Support maintenance of specific digital records management software Participate in the identification of emerging technologies and trends to manage information assets Coordinate and publish web-based announcements and other information related to RIM initiatives, programs, and updates, and ensure that RIM materials on the College's intranet or website are current and make necessary changes and updates as required Interpret and communicate complex information to a broad range of audiences to ensure compliance and promote efficiencies Perform such other duties as required by the Director in relation to records, information, and privacy Ability to collect and analyze data to make informed decisions as it relates to change management projects. Proven experience in making project level decisions and recommendations about change management needs Experience in advising senior leadership on key people priorities and areas of development on data-driven insights.

EDUCATION, EXPERIENCE & KNOWLEDGE REQUIRED:

Business degree or diploma in a related field such as library and information studies, Archival Studies, Information Studies or a combination of relevant work experience and education. Minimum grade 12 education with at least 2 years certification/diploma or post-secondary education in the related field. Minimum 3-5 years experience working in a directly related field. Professional commitment, flexibility, and good problem-solving skills Strong organizational and project management abilities, with the capacity to manage multiple priorities and deadlines. Excellent communication skills both oral and written as well as time management and organizational skills Computer literacy on databases, Microsoft Word, Excel, and other computer software Required to work flexible hours Valid BC Class 5 Driver's License (no restrictions); reliable transportation with adequate vehicle insurance. Criminal Records Check is a requirement.

Criminal Records check required.
Must have valid B.C. Driver's Licence without restrictions.Preference may be given to Indigenous candidates as per Section 41 of the Human Rights Code

CONFIDENTIALITY:

FVACFSS employees are expected to be familiar with and

must

comply with the expectations of confidentiality as outlined in the Agency's Human Resources Policy Manual and other policies and operational manuals, AOPSI and the
B.C. Child, Family and Community Services Act.

LEARN MORE:

You can learn more about us at www.fvacfss.ca.

This position is exempt from the Union

We are pleased to offer employer paid Extended Health benefits and enjoy participating in our attractive pension program with the Public Service Pension Plan.

This position is open to internal & external candidates at this time.

Applications will be accepted until 4:30pm PST on

Wednesday, September 10

th

, 2025

Current employees of Xyolhemeylh must apply for this position using the Internal Job Posting portal in

ADP

, with Xyolhemeylh login credentials.