Job Description

DescriptionThis position is a part of the Non-Academic Staff Association (NASA).This position offers a .Location - Work primarily takes place at North Campus, Edmonton.Working at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Mxc3xa9tis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .PositionThe Records and Information Management (RIM) Analyst plays an important role in the development, implementation and maintenance of effective and efficient solutions to managing the information assets of the University. Reporting to the Director of the portfolio, the RIM Analyst will engage in the provision and enhancement of University-wide services and support related to records and information management in both paper and electronic formats.Working within a team environment and broadly defined objectives, this position contributes to all phases of RIM development, maintenance and enhancement from planning through testing, implementation and client training and is considered a recognized expert and resource for providing RIM solutions within the University and with other stakeholders.The ideal candidate is empowered to work within the parameters set by regulatory legislation and University policies.DutiesDevelop Records and Information Management Products and Tools (50%):

• Assists in the development of University RIM schedules, products and tools
• Develops RIM products and tools, including, but not limited to, foundation documentation, corporate recordkeeping standards, metadata standards, records retention and disposition authorities (schedules), procedures and business rules
• Conducts research on industry RIM techniques, trends, and methods and analyzing practicality and effectiveness for possible adaptation within the University

Records Management Advisory Services (25%)

• Provides expert advice and consultation on a wide range of RIM-related matters
• Analyzes the potential impacts of proposed changes to University business functions will have on RIM requirements and develop plans to address the impacts of proposed changes
• Monitors and reporting on established performance targets and tracking the progress of planned deliverables
• Liaises and guides University staff and contractors performing RIM services on behalf of the University
• Serves as the primary contact to respond to ad hoc requests for advice and guidance on RIM practices and principles and interpretation of relevant legislation.

Training and Communications (15%):

• Assists with the development and delivery of training and communication package
• Assesses the institution's training and educational needs
• Communicates approved policies, standards and best practices through the delivery of presentations and the development of communication packages
• Develops associated instruction tools and training materials
• Reviews, evaluates and where necessary, modifies communication and training packages
• Builds and manages a website for University RIM information, standards, directory of records and retention schedules
• Leads the development and of issuing regular communications such as tip sheets, guideline documents; brochures, newsletter articles, and website additions on RIM-related activities, principles and practices

Emergency Preparedness and Business Continuity (5%):

• In conjunction with the University Archives, and in relation to the Records Management Strategy and the University of Alberta's Integrated Emergency Management Program, assists with the development of an emergency/disaster preparedness strategy for the University of Alberta Records Office
• Participates in the design of a vital business records emergency preparedness and response planning (including disaster recovery) program in conjunction with the University Archives, the Emergency Preparedness and Business Continuity office and the Office of the Vice Provost - Information Technology
• Develops emergency preparedness and response plans as well as a disaster recovery plan for the University of Alberta vital business records
• Develops and delivers associated emergency preparedness training programs
• Provides advice and guidance on business resumption planning to ensure vital information
• Identifies and safeguards to facilitate the continuation of essential University business in emergency situations

Coverage of Intake Specialist (IPO) (5%)

• Covers the responsibilities of the Intake Specialist position within the IPO during absences, approved vacations, etc.

Qualifications

• College or University graduation in a relevant field or an experience equivalency of 2 to 4 years of experience acquired through progressively responsible roles in diverse records and information management environments.
• Comprehensive and current knowledge of effective and reasonable records management procedures, standards, function-based methodology, classification system design, metadata standards, thesaurus development and use, records retention criteria, records preservation and vital records protection.
• Ability to interpret and extract record-keeping requirements from legislation and other mandatory documentary sources.
• Demonstrated knowledge of the use of RIM-based technology for the management of information content and context in all media and formats.
• Ability to analyze and ascertain technical records management requirements to provide advice regarding the purchase and/or development of sophisticated records management software.
• Familiarity with access to information and protection of privacy legislation and related University policy and procedures.
• Ability to work independently, establish priorities, problem solve and make decisions.
• Excellent communication, organization, facilitation and presentation skills.

This position will be required to support the development and implementation of records management products and tools using relatively new and challenging methodologies for records in all media.At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Mxc3xa9tis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Note: This opportunity will be available until midnight March 6, 2025, Edmonton, Alberta local time.

University of Alberta