Job Description

Main functions: Attend to visitors and inquiries on the phone and face to-face. Supply information regarding the organization to the general public, clients, and customers as per Standard Manufacturers Services Ltd\xe2\x80\x99s ISO program, policies, and procedures.


Duties:

• Prepare, key in, edit and proofread correspondence, invoices, reports, and related material from email correspondence and handwritten copy.
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments within SMSL.
  • Answer and screen telephone and electronic inquiries and relay telephone calls and messages.
  • Schedule and confirm appointments and meetings for staff members.
  • Match pack lists with invoices.
  • Code accounts for payables.
  • Enter payables into the ERP system.
  • Greet visitors; determine the nature of business and direct visitors to the appropriate person.
• Provide administrative and clerical support to staff members.
• Order office supplies and maintains inventory.
• Maintain appointment diaries either manually or electronically.
• Maintain appearance of the front reception area, boardroom, and President\xe2\x80\x99s office.
• Ensures knowledge of staff movements in and out of the organization.
• Answers inquiries from the public and customers.
• Support Standard Manufacturers Services LTD\xe2\x80\x99s Lean initiative.
• Any other duties that may be assigned.

• 4 days a week, Monday to Thursday, 8 hours per day, starting at 8:00 am and 4:30 pm.
• Entitled to \xc2\xbd hour of unpaid time for lunch.
• Administrative Assistants must be organized and must be able to coordinate with different departments.
• Must be able to work as part of a team.
• Frequently changing priorities.

• Completion of high school is required.
• Excellent computer skills.
• Excellent verbal/ written communication skills.
• Knowledge of Microsoft Office is a must.
• Adaptable to changing priorities.
• Able to meet deadlines.
• Must be friendly and energetic.