We are seeking a professional, friendly, and highly organized Receptionist to serve as the first point of contact for our organization. The ideal candidate will create a positive first impression by warmly welcoming visitors and efficiently handling incoming communications and administrative tasks. This role is essential to ensuring smooth day-to-day operations and supporting a professional and welcoming office environment.
Roles and Responsibilities:
Greet clients, guests, and visitors with warmth and professionalism. Provide assistance and information to ensure a positive first impression.
Answer and direct incoming calls using a multi-line phone system. Relay accurate messages and connect callers with appropriate departments or staff.
Schedule appointments, coordinate meetings, and manage conference room bookings. Maintain and update calendars as needed.
Keep the front desk and reception area clean, organized, and representative of the organization's standards.
Manage incoming and outgoing mail, courier services, and package deliveries.
Assist with various clerical tasks including filing, record keeping, basic data entry, and general office support.
Monitor inventory of office supplies, place orders as needed and ensure stock levels are maintained.
Liaise with internal teams and external contacts to support daily operations, resolve inquiries, and maintain effective communication channels.
Oversee visitor sign-in/out procedures and ensure the security and safety of staff and guests by monitoring access to the premises.
Address and resolve client, visitor, or staff concerns promptly and professionally.
Perform additional tasks as assigned by Management
Minimum Requirements:
Proven experience in a receptionist, front desk, or similar administrative role.
Excellent verbal and written communication skills.
Strong organizational, multitasking, and time-management abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Professional appearance and demeanor.
Ability to handle confidential information with discretion.
Familiarity with basic office equipment, including multi-line phone systems.
Job Types: Full-time, Permanent
Pay: $19.00-$22.00 per hour
Schedule:
Monday to Friday
Work Location: In person
Beware of fraud agents! do not pay money to get a job
MNCJobz.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.