Job Description

Job Title: Receptionist

Type: Full-time, Permanent

Location: Saskatoon

We are seeking an organized and reliable candidate to fill the position of Receptionist for our

Saskatoon office.

Job Purpose

As the initial contact point for the organization, this position is responsible for providing a professional, courteous, and efficient service to the residents utilizing the services provided by the Admin Centre for Sport, Culture, and Recreation. This is a full-time position, Monday to Friday, 8:30am - 4:30pm.

Primary Duties and Responsibilities

Front Desk Operations

Maintain a clean and organized front reception area to create a welcoming environment.

Manage incoming phone calls, transferring calls to appropriate personnel and taking messages when necessary.

Greet visitors, directing or escorting them to their destinations while notifying

Boardroom Booking and Meetings

Manage boardroom bookings, ensuring seamless room availability.

Set up boardrooms and meeting rooms with necessary equipment and materials, such as projectors, screens, and conference call facilities.

In collaboration with IT, we ensure operational video conferencing equipment.

Provide refreshments, including coffee, tea, and water, during meetings and ensure the boardroom is kept tidy and presentable.

Inventory and Office Administration

Maintain, track, and manage office supplies, technology, and refreshments, building security access cards ensuring adequate stock levels placing orders when necessary.

Organize and schedule window washing, annual fire drill, yard-clean-up.

Receive and send courier packages, sort and distribute incoming mail, including inter-office mail and faxes.

Financial Transactions

Manage petty cash and handle bank deposits for various Divisions on a semi-monthly or as-required basis.

Process payments for various invoices as requested.

Book prize claim appointments for the Prize Office.

Maintain and track Lottery Promotional items.

Provide general administrative duties

Coordination and assistance for various company events

Data entry, tracking and reporting (i.e., Monitoring of members' websites and social media)

Coordination of meetings

Input data and maintain databases, for various divisions

Support multi-divisional projects as needed

Assist departments in becoming paperless

Create Word, Excel, and mail merge documents

Other administrative duties as assigned

Knowledge, Skills, and Abilities

Demonstrated knowledge and experience in the following areas:

o Previous reception, facilities, and switchboard experience an asset

o Knowledge of the provincial sport delivery system an asset

o Microsoft 365 - Word, Excel, PowerPoint, and various databases

o Adobe Acrobat Pro

o Experience in the non-profit sector an asset

Demonstrated skills in the following areas:

o Communication - verbal, written, reception, and interpersonal

o Administration, organization, time management and attention to detail

Demonstrated abilities in the following areas:

o Initiative-taking and enthusiastic

o Effectively manage a variety of tasks and be able to adapt to unexpected interruptions and adjustments to priorities throughout the day

o Work with minimal supervision and contribute to a team environment

Qualifications and Experience

High school diploma or equivalent education and/or training

2 years' experience in a role that demonstrates the ability to perform the duties required for this position

Working Conditions

Full-time - 37.5 hours per week (8:30am - 4:30pm, 30-minute lunch)

Physical Environment - normal office environment, occasionally lifting items between 10 - 35lbs

Overtime work may be necessary during busy periods

How to Apply

Please send a cover letter and resume detailing why you are interested and how your experience and skills make you a good fit for this position by

November 27, 2025

to:

Email: humanresources@sasksport.ca

Only those selected for an interview will be contacted.

Thank you for your interest in Sask Sport.

Job Type: Full-time

Pay: $41,000.00-$55,000.00 per year

Benefits:

Company pension Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off Tuition reimbursement Vision care
Education:

Secondary School (preferred)
Experience:

Front desk: 1 year (preferred) Administrative experience: 1 year (preferred)
Work Location: In person

Application deadline: 2024-01-24