Pay Grade Level 2. $38,000 - $45,000 Salary plus benefits.
This will be a full-time position
DEPARTMENT:
Finance and Administration
REPORTS TO:
Chief Administrative Officer and Clerk - Senior Administrator
JOB SUMMARY
The Town of Saint Andrews is seeking to hire a motivated Receptionist to support Town Hall. The position is a key public contact and will create a welcoming environment. The position will promptly respond to all inquiries in a courteous and efficient manner. The position will prepare correspondence, reports, statements, and other materials as required. The position operates office equipment, answers telephones, verifies, records, and processes forms and documents such as contracts and requisitions, and performs general clerical duties according to established procedures.
DUTIES AND RESPONSIBILITIES:
1. Administrative
Perform office opening and closing duties, such as: security procedures, cash handling procedures, managing phone messages and automated call forwarding.
Maintain inventory of office supplies, order supplies as required including seasonal department clothing and arrange for servicing of office equipment.
Photocopy and collate documents for distribution, mailing and filing.
Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases.
2. Financial
Receive payment by cash, cheque, credit card or automatic debit and issue receipts for Town payments, such as: water/sewer invoices, dog licenses, by-law enforcement related fines, Town facilities rentals, donations, etc.
May sort, process and verify receipts, expenditures, forms and other documents as administrative support for the financial services department.
Oversight, collection and issuance of the Tourism Accommodation Levy in coordination with the Town Clerk and CAO.
3. Correspondence and Communication
Respond to telephone, in person or electronic enquiries or forward to appropriate department.
Process incoming and outgoing mail, manually and electronically.
Administer communication streams such as social media, website, Town newsletter, etc. in collaboration with Town Clerk and CAO.
Assist in the preparation of correspondence on behalf of Clerk & CAO.
QUALIFICATIONS:
1. Education, Experience and Requirements
- Administrative Professional Diploma or equivalent.
Minimum two years in a reception-related office environment.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to use other computer software.
Experience with websites & social media.
Knowledge of basic accounting principles.
Knowledge related to local government operations is an asset.
2.
Key Skills / Accountabilities
Ability to multitask in a busy and often noisy environment.
Ability to handle difficult and stressful situations with professional composure.
Communicate clearly and comprehensively in person, one-on-one, and in groups, and in writing via reports and email.
Accurately prepare and maintain records, files, and reports.
Analyze, organize, and prioritize work while meeting multiple deadlines.
WORKING CONDITIONS:
Experiences frequent business-related interruptions and frequent contact with the public. May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment. Normal clerical settings such as the use of a computer and sitting for extended periods of time. On occasion may have to lift and move objects up to 50 lbs. Usually work regular business hours, 8:30 am to 4:30 pm Monday to Friday.
Application Instructions
If you are interested in the position, please email a cover letter and resume to careers@townofstandrews.ca by July 25, 2025.
Job Type: Full-time
Pay: $38,000.00-$45,000.00 per year
Benefits:
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
RRSP match
Vision care
Schedule:
Monday to Friday
Application question(s):
Are you immediately available to work in Canada?
Language: