Job Description

Receptionist & Office Support

Brossard, Quebec

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi-trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs over 6000 highly skilled and talented professionals across North America. With nearly 100 years of diverse market experience, we are a forward-thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

Black & McDonald recognizes the value of diversity and is committed to fostering an inclusive work environment that respects people\'s dignity, ideas, and beliefs and one that supports a corporate culture that welcomes and encourages equal opportunity for all current and prospective employees, contractors, customers, vendors, and other applicable parties.

Black & McDonald offers internal and external training and development programs to its employees at all levels. Black & McDonald encourages \xe2\x80\x8b\xe2\x80\x8band supports its employees towards a stimulating career.

ABOUT THIS CAREER OPPORTUNITY

Reporting directly to the Executive Assistant, and based out of the Brossard office, the Receptionist & Office Support will perform a variety of administrative duties that are key to the successful operation of the administrative office, and in support of the efficient functioning of Black & McDonald\'s Quebec Operation. The Office Administrative Assistant greets visitors, answers and transfers phone calls, schedules courier items, and serves as a communication conduit between the public and employees.

This position will appeal to a person who enjoys working with people in an office environment. This position requires flexibility to complete varying tasks while maintaining a focused customer service orientation, coupled with detail orientation that presents in the form of a high level of accuracy and efficiency. Duties include, but are not limited, to the following:

DUTIES and RESPONSIBILITIES

General Office Administrative Support

• Manage general administrative duties and prioritize relevant tasks, including photocopying, binding, compiling binders, data entry, archiving and filing of business documents
• Assist with the preparation of various reports, presentations, and newsletters
• Assist with the coordination of internal meetings and events
• Order stationary, office & print supplies, and equipment; controlling stock for supply room and photocopiers
• Ensure office equipment is maintained and printer service arranged when required
• Maintain employee access cards for building security
• Maintain site boardroom and lunchroom to ensure it is kept tidy and fully stocked of supplies
• Assist with planning and organizing staff events such as the Christmas Reception and Summer BBQ; including database management; creating invitations; verifying information; and maintaining response lists, organizing catering, and venue bookings.
• Schedule courier items in a timely manner and create accurate waybills, distribute incoming mail and address outgoing mail while recognizing and respecting the confidential nature of all documents
• Coordinate Bonding and Insurance requirements for Regional proposals and projects

Stakeholder Management

• Conduct Customer Surveys for Region
• Answer and transfer calls, while ensuring prompt and courteous customer service

Human Resource and Safety Administrative Support

• Support Regional Human Resources with entering new employee information in HR Information System (BambooHR)
• Record safety training information in BambooHR and maintain to ensure records are kept current
• Work closely with Black & McDonald Safety Advisor to keep a monthly safety report, including counting and recording all site inspections, hazard assessments, toolbox and safety meetings, incidents, project safety plans and safety training

EDUCATION and SKILL REQUIREMENTS

• Minimum of 2 years of administrative experience in an office setting.
• Post-secondary education in office administration or equivalent experience.
• Exceptional organizational skills
• Ability to take initiative and work independently
• Strong verbal and written communication skills in French & English
• Strong attention to detail in all areas of work
• Excellent time management skills with the ability to multitask and meet changing priorities
• Strong level computer skills including MS Excel, MS Word, PowerPoint, Outlook, Visio and Adobe
• Effective verbal and written communication and the ability to clearly and effectively relate to managers, customers and co-workers

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

Black & McDonald