Job Description

Are you an organized and personable professional eager to be the face of a respected organization? This role offers a unique opportunity to serve as the first point of contact for clients and visitors while supporting a dynamic team with critical administrative tasks.TalentWorld is recruiting a Receptionist/Executive Assistant for one of our partners in Oakville.What's in it for you:
Full-time, permanent position
Competitive salary: $50,000-$55,000
Monday to Friday, 9:00 a.m.-5:00 p.m. (with extended hours during tax season)
Onsite role
Professional and friendly work environment
Opportunities for career development and training
Receptionist/Executive Assistant Responsibilities:Act as the first point of contact for clients, visitors, and calls, providing a warm and professional welcome.
Manage executive schedules, appointments, and correspondence efficiently.
Assemble tax returns, year-end reporting packages, and other documentation.
Handle scanning, copying, and archiving documents in a virtual filing system.
Support various administrative tasks, including preparing reports, coordinating meetings, and maintaining office supplies.
Manage timesheets for 7-10 team members and oversee a VoIP phone system.
Review and ensure accuracy in others' administrative work.
Order office supplies and maintain an organized, presentable workspace.
Use MS Office, including Word, Excel, and Outlook, to manage tasks effectively.
Receptionist/Executive Assistant Qualifications:Proven experience as a receptionist, executive assistant, or in a similar administrative role.
Strong organizational and multitasking skills.
Exceptional verbal and written communication abilities in clear, fluent English.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Experience with Sage 50, QuickBooks, and Caseware Working Papers is an asset.
Positive, professional demeanor with excellent interpersonal skills.
Ability to handle confidential information with discretion.
Must live within a 30-minute commute of the office.
Interested in the Receptionist/Executive Assistant position?Apply now!TWONPERMAccommodations are available upon request to support your participation during all stages of the recruitment process.

TalentWorld