Job Description

Helical Pile Solutions (HPS) is seeking a highly motivated and detail-oriented individual to join our team as a receptionist. This full-time position requires a dedicated professional with excellent organizational skills and a strong background in Microsoft Office applications, particularly Excel. The ideal candidate will play a crucial role in supporting the office personnel. This position is office based out of Nisku.


Responsibilities:

Greet and welcome visitors in a friendly and professional manner Answer phone calls and direct them to the appropriate department or individual Schedule meetings and update the boardroom calendar Ensure the boardroom is ready and clean for each meeting - work with meeting organizer for instructions Assist with administrative tasks such as filing and scanning documents Manage office supplies/ Coffee supplies Manage the employee phone list, and update accordingly Mange the mail- incoming and outgoing (including parcels) Provide excellent customer service Ensure the reception area is clean, organized, and presentable General housekeeping throughout the offices and kitchens - including organization, general cleaning, ensuring dishwashers are loaded and unladed each day Create and maintain "Company Receptionist Manual" for easy access for coverage when on days off or holidays
Admin Responsibilities

Assist estimating team - download new bids, printing documents, tracking and data entry of new bids and awards Assist project managers with printing of documents and creating project binders Assist safety department with basic administrative duties, booking training and D and A Testing for employees

Requirements

Qualifications

Minimum 1-year administrative experience Experience working within a construction field an asset. Strong knowledge of Microsoft Office applications Attention to detail and a high level of accuracy. Extremely organized Strong multitasking and time-management skills Reliable transportation
Please note that only qualified candidates will be contacted for an interview. Thank you for your interest in joining our team!

Benefits

Extended Healthcare Plan (Medical, Disability, Dental & Vision) Group RRSP Group Life - AD&D - Critical Illness Insurance Training & Development * Employee Assistance Program - Counseling