Job Description

JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether youve got deep experience in commercial real estate, skilled trades, and technology, or youre looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
We are currently seeking a friendly Receptionist to join our dynamic team. As the first point of contact for our organization, the Receptionist plays a pivotal role in creating a positive and welcoming environment for our clients, visitors, and employees. This is an excellent opportunity for an individual with a passion for delivering exceptional customer service and ensuring smooth office operations.
WHAT YOULL DO
Answer and transfer all telephone calls to the mainline accordingly
Greet and direct all visitors accordingly
Schedule meeting rooms and appointments
Coordinate and organize meetings, conference calls, video conferences, and net meetings and their related materials as required
Register guests with the building concierge and manage visitor guest passes
Record and relay information to appropriate stakeholders in a timely manner
Maintain the copy and mail rooms accordingly, ensuring office equipment (e.g. photocopiers, postage, etc.) is operational and appropriate inventory is in stock
Order office supplies and manage inventory
Order stationary and business cards as directed
Manage all mail and couriers, including but not limited to preparing courier packages, coordinating pick-up and delivery, confirming delivery/receipt with appropriate stakeholders, and resolving any related issues in a timely manner
Liaise with building management on maintenance issues
Check invoices on AP System and file accordingly
Respond to basic client and general enquiries and escalate complex queries to the appropriate parties
Enter or process data, orders, requests, or information as required
Perform clerical or administrative duties as needed, such as: assisting with filing and database systems, attendance records and other related office support duties
Maintain the meeting rooms, ensuring they are clean, tidy, and ready for use
Maintain the kitchens, ensuring they and related amenities are clean, in stock, and ready for use
Maintain the lobby, ensuring it is clean, tidy, and presentable at all times
Any other reasonable duties and responsibilities assigned
WHAT WERE LOOKING FOR
Post-Secondary education is an asset
2+ years of relevant experience or a combination of education and experience
Experience in the real estate sector is an asset
Demonstrated proficiency with all applicable software packages including but not limited to MS Windows and MS Office, including MS Word, Excel, Outlook, and PowerPoint
Excellent verbal and written communication skills
Fluency in French is an asset but not mandatory
Excellent interpersonal and customer service skills
Excellent time management and organizational skills
Must be able to adapt and prioritize, meeting deadlines, in a fast-paced environment
Must operate with a sense of urgency, quickly responding to Stakeholders
Must have a positive, professional attitude
Must be detail oriented
Must demonstrate professionalism at all times
Must be able to work well independently with an ability to work collaboratively with others
Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision
WHATS IN IT FOR YOU

• Join an industry leader and shape the future of commercial real estate
• Comprehensive and competitive benefits plan
• A supportive, caring and diverse work environment designed for your growth and well-being

Location:
On-site -Kitchener, ON
If this job description resonates with you, we encourage you to apply, even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.