Job Description

Overview

We are seeking a professional and organized Receptionist to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, providing exceptional customer service and ensuring smooth office operations. This role requires excellent communication skills, proficiency with office management tools, and the ability to multitask efficiently in a fast-paced environment. Experience with QuickBooks, Microsoft Office, Google Workspace, and previous office or clerical experience are highly valued. Bilingual abilities are a plus to support diverse client interactions. The Receptionist will play a vital role in maintaining an organized front desk and supporting administrative functions across the organization.

Responsibilities

Greet visitors and clients warmly, ensuring a positive first impression Manage multi-line phone systems with professionalism and courtesy, directing calls appropriately Handle incoming correspondence, including emails, mail, and packages Maintain accurate records through data entry, filing, and document proofreading Schedule appointments and manage calendars using Microsoft Office and Google Workspace tools Assist with office management tasks such as ordering supplies and organizing files Support administrative duties including typing, proofreading, and maintaining office documentation Provide customer support by addressing inquiries promptly and effectively Perform basic bookkeeping tasks using QuickBooks when necessary Ensure the front desk area remains tidy and welcoming at all times

Qualifications

Proven experience in office administration or clerical roles; prior receptionist experience preferred Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar) Excellent organizational skills with keen attention to detail Ability to manage multiple tasks efficiently while maintaining professionalism under pressure Exceptional phone etiquette skills; experience with multi-line phone systems is advantageous Bilingual abilities are preferred to serve diverse clients effectively Familiarity with QuickBooks or bookkeeping is a plus Strong time management skills with the ability to prioritize tasks effectively Previous experience in medical or dental reception is desirable but not required Personal assistant or office management experience will be considered an asset
This position offers an engaging work environment where organizational skills and customer service excellence are highly valued. The successful candidate will be instrumental in creating a welcoming atmosphere while supporting daily administrative functions.

Job Type: Part-time

Pay: From $16.00 per hour

Expected hours: 5 per week

Work Location: In person