Job Description

JFSC is a not for profit charity that enriches lives and strengthens communities by providing social services to individuals, children, youth, and families based on the values of compassion, social justice and improving the world.

JFSC is recruiting a part time receptionist!

The receptionist role is responsible for handling all front office administration duties, including greeting guests, answering the phones, handling company inquiries, sorting/distributing mail and promoting a positive first impression to JFSC visitors and clients. Professionalism, confidentiality, proactiveness, initiative, and strong organization and time management skills are critical for this role.

Responsibilities Include:

• Answer visitor's inquiries about the agency and its services; in person, phone/email
• Welcome, and direct visitors to their destination; transferring phone calls to appropriate staff members, prioritizing need and urgency for communication with staff
• Establish & monitor security access control at front desk by issuing visitor passes (sign in or out), screening for appointments, while maintaining accurate scheduling sheets and statistical information
• Manage and organize reception area (ensuring pamphlets and brochures are stocked); kitchen area is tidy; front entry way and sidewalk is clear of hazards.
• Distribute incoming mail; prepare outgoing mail
• Maintain inventory of, and purchase office and kitchen supplies
• Able to recognize, prioritize and appropriately handle urgent matters
• Update templates regarding phone numbers, schedules, contact lists, and calendars etc.
• Complete accurate filing in a timely manner
• Enter Program & Client Evaluations data
• Capture and prepare meeting minutes
• High attention to detail and organization
• Assist with miscellaneous Agency administrative tasks
• Assist staff with preparing program binders for information and notification
• Assist with the food pantry as required
• Participate in administration and office meetings
• Participate in internal committees as assigned
• Coordinate, collaborate and work with other colleagues of JFSC
• Know and adhere to policies and procedures
• Perform ad hoc duties or projects as required

Qualifications:

• Post-secondary education/training
• Strong computer skills including Microsoft Office Suite
• Capacity to work well within a multi-disciplinary setting
• High attention to detail and organization
• Satisfactory Police Security Check with Vulnerable sector
• Satisfactory reference checks

JFSC thanks all who apply and advise that only those selected for further consideration will be contacted.

Job Type: Part-time

Pay: $18.00-$22.00 per hour

Expected hours: 18 - 29 per week

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Monday to Friday

Work Location: In person