Job Description

Job Summary

We are seeking a dedicated and organized Receptionist/Administrative Assistant to join our team. This role is essential in providing excellent customer support and ensuring smooth administrative operations. The ideal candidate will be the first point of contact for clients, visitors, and tenants handling inquiries with professionalism and efficiency while supporting various administrative tasks.

Key Responsibilities

Front Desk & Customer Service

Greet and assist residents, clients, vendors, and visitors with professionalism and warmth Manage and route phone calls, emails, and general inquiries Maintain a tidy and organized front desk and reception area

Administrative Support

Support Property Managers and Coordinators with resident and vendor communications Schedule appointments for maintenance and tenant/unit needs Prepare and distribute resident notices and formal communications File, scan, and maintain both electronic and physical records Order and restock office supplies, snacks, and kitchen essentials Maintain and troubleshoot office equipment, including the printer

Maintenance & Operations Coordination

Receive and triage maintenance requests; prioritize based on urgency Schedule and coordinate with tenants and vendors Log and track work orders to ensure timely completion Upload invoices and maintain maintenance records

Key Management

Maintain and monitor key log, following up on overdue sign-outs Issue and return keys to staff and vendors Label, cut, and prepare full key sets as needed Prepare key handover forms for tenants and owners

Other Duties as Assigned

Assisting with event coordination (e.g. staff lunches, resident appreciation) Helping prepare lease packages and welcome kits Coordinating courier deliveries and outgoing mail Running small errands for office or property-related needs Supporting marketing and leasing initiatives (posting ads, organizing signage) Data entry and reporting assistance as needed Back-up support for team members during absences

Qualifications

3+ year of administrative or receptionist experience preferred Strong customer service and organizational skills Ability to multitask and manage competing priorities Excellent communication and problem-solving abilities Experience in property management or real estate an asset Proficiency in Microsoft Office and digital filing systems Experience in Canva considered an asset.

Why Join Live Furnished?

Collaborative team environment Opportunity to grow within the real estate and property management industry Beautiful and modern office in Edmonton's vibrant 124th Street area
If you are a motivated individual with strong organizational skills looking to contribute to a dynamic team, we encourage you to apply for this exciting opportunity as a Receptionist/Administrative Assistant.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

Dental care On-site parking Paid time off
Schedule:

Monday to Friday
Work Location: In person

Expected start date: 2025-07-28