Job Description

DO YOU WANT A CAREER? DO YOU WANT FAMILY/WORK LIFE BALANCE? DO YOU LIKE GIVING BACK TO SOCIETY AND PROVIDING SUPPORT TO CALGARIAN SENIORS? IF SO, COME WORK AT SILVERA FOR SENIORS.We currently have a Part-time 12-Month Contract Administrative Coordinator opportunity at Silvera for Seniors. This is a Full time position with 80 hours per pay period. This position is based at our Beaverdam Commons community located at 2012 - 66th Ave S.E. What is so exciting about this position is that one gets to know and have FUN with the many senior residents and build internal relationships with your colleagues within all of our nine (9) Supportive Living Communities.Come build a career with our committed, high-performing team and make a positive difference in the lives of others. Our singular purpose: Live your best life. We value accountability, honesty, relationships, and innovation.ONE CAN:
Find meaningful work with seniors. Enjoy working on a high-performance team while making a difference in the lives of independent seniors. Choose to work at one of our many communities across Calgary.Job Objective
Reporting to the Community Manager, the Administrative Coordinator is responsible for providing leadership and direction for the daily activities of the administrative team. The Administrative Coordinator assists community management in administrative and clerical support for organizational activities needed to support the community, to achieve the standards established by Silvera.
Responsibilities

• Provide leadership and support to the administrative staff including recruitment, onboarding, new hire set up in payroll, training, performance management, and career development.
• Complete payroll data entry for administrative staff, approve payroll and time off requests, including time off requests for all other departments as approved by manager.
• Oversee the implementation and compliance with Accounting for Residents procedure as established by Silvera (policy 7.110).
• Support community management in ensuring all Supportive Living Accommodation Licensing Act standards are adhered to.
• Assist community management in the Outbreak Response Program by ensuring compliance with Silvera's Outbreak Guidelines and the Alberta Health Services outbreak protocols.
• Lead and promote the Health and Safety program and attends other committees as requested.
• Prepares reports, information packages, mail outs, and other projects required by the community.
• Ensure all inventory controls, standardized records, and reports are completed.
• Identify ongoing training needs of administrative staff and work with Learning and Development to coordinate orientation and training initiatives related to safety, equipment use, and service to each community.
• Track and maintain community financial assets, order supplies, and process/distribute invoices to appropriate departments to code and process.
• Manage office budget including petty cash and cash transmittals.
• Prepare supporting material for distribution, letters, memos, and any correspondence required by Silvera to ensure timely distribution.
• Review and triage community incident reports.
• Complete process and procedures as set out in Silvera's move-in, transfer, and move-out, process documents.
• Ensure minutes of community meetings are prepared for review by the Community Manager.
• Provide tours to visitors and potential residents.
• Coordinate resident orientation and Welcome bag delivery.
• Complete resident orientation checklist relevant to department.
• Enter maintenance requests into Yardi Voyager.
• Organize and schedule meetings and appointments for community events and Silvera events/meetings held in community. This may include set up of the room and resources and collaborating with Dining Services.
• Coordinate with IT department on office equipment procurement and repairs.
• Arranges to fill positions for staffing coverage when short staffed.
• Ensure vacant suites report is accurate and up to date in Yardi Voyager.
• Liases with Building Operator and Housekeeper/Custodian to ensure vacant units' readiness before turnover.
• Other duties as assigned.

Qualifications

• Minimum of 3 years' administrative experience.
• Diploma or certificate in administration, or a combination of experience and education may be considered.
• Intermediate to advanced proficiency with Microsoft Office products (Excel, Word, Teams, Outlook, & PowerPoint).
• Must be willing and able to travel to and support Silvera IL communities and other SL communities as needed.
• Previous supervisory experience is preferred.
• Experience in housing or property management is considered an asset.
• Experience with budgets and basic accounting is considered an asset.
• Knowledge in Yardi is considered an asset.
• Consistently maintains a calm and professional manner.
• Strong organization with attention to detail and time management.
• Strong communication skills - oral, written, and presentation.
• Exemplary customer service skills including effectively dealing with the public is essential.
• Must be able to act decisively and exercise a high degree of initiative, discretionary judgement, and diplomacy on a wide range of issues, especially with dealing with time-sensitive and confidential matters.

Working Environment

• Must be able to lift objects up to 25 lbs.
• May be exposed to periods of standing, sitting, or walking.
• Will be required to perform repetitive data entry/keyboard tasks.
• Required to assist Building Operator with community entrance snow removal.
• Will be required to push, pull, and lift furniture.
• Potential exposure to bodily fluids.
• Will be exposed to corrosive and non-corrosive chemicals.

Supervision
Received: Direct: Community Manager
Indirect:
Given: Direct: Receptionist
Hours of Work
Monday to Friday, 7:30am - 4:00pm. Shift may be altered to allow for weekend and evening coverage as operationally required.We thank all applicants; however, only those selected for an interview will be contacted.Due to the current high volume of applications, we will not be accepting phone calls about individual applications. All pre-screen questions must be answered completed for an application to be processed.Employees of Silvera are hired by the organization to work in any one of our communities. Although this posting is to currently work at our Westview Town Suites location, employees may be moved to one of our other Silvera communities as part of their job.In accordance with the Alberta Accommodation Standards, all successful candidates are required to complete a criminal record check prior to commencing employment and all offers made are contingent upon a successful criminal record check.For further information on us, please visit our website:

Silvera for Seniors