Job Description

IMPORTANT: This position is specifically for individuals who want to work evenings and weekends.

The biggest need is for Friday evening and Saturdays, so

if you would not prefer to work Friday evenings and weekends,

_

PLEASE DO NOT APPLY

_. Additional shifts are available for other evenings, Sunday daytime, and weekday daytime hours at other locations, but can in no way be guaranteed. Do not apply for this position unless you are happy to work Friday evenings and Saturday daytime, rotationally.

Overview

We are seeking

talented, energetic, and tech-savvy Receptionists/Administrative Assistants

to join our growing real estate brokerage. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about delivering top-notch service, we want to hear from you!

Key Responsibilities

Communicate effectively with agents to provide timely support and updates. Manage multi-line phone systems, directing calls and taking messages as needed. Perform data entry and maintain accurate digital filing systems for documentation. Greet and assist visitors at the front desk, providing excellent customer service. Assist with registration and setup for internal training events. Handle facility room bookings Oversee supply management and maintain inventory of office supplies. Utilize Microsoft Office and Google Suite for administrative tasks and correspondence. Ensure a professional and welcoming environment for all clients and guests.

Qualifications

Previous receptionist or administrative experience (real estate experience is an asset). Exceptional customer service skills with a solution-oriented mindset. Highly organized, detail-oriented, and able to work independently. Strong problem-solving abilities and a willingness to learn. Well-spoken with strong phone etiquette and clear, positive communication via email. Comfortable with technology and able to learn how to use new tools. Able to adapt and keep up to speed in a constantly changing real estate environment.

Assets:

Experience with Broker Bay, Trello, Google Suite, SkySlope, Canva, DocuSign, Realm, ITSO, and Zoom.

Hours and Location

We are hiring multiple candidates with flexible schedules for up to 30 hours per week/person.

Candidates

must

be available and willing to work Friday evenings and weekends (rotationally).

Shifts Available:

Friday Evenings: 5:00 PM-9:00 PM, at Derry Rd & Mississauga Rd. Saturday: 9:00 AM-5:00 PM, at Derry Rd & Mississauga Rd. Sunday: 10:00 AM-4:00 PM, at Derry Rd & Mississauga Rd. Additional daytime hours available at other office locations.

Why Join Us?

Paid lunch breaks Work within a supportive team Staff events to build team camaraderie Closed Holidays Free parking Coffee and tea provided

How to Apply

In addition to applying via Indeed,

you must complete a brief Google Form

as part of your application to be considered for this position. This is a key part of the hiring process to assess your attention to detail and ability to follow instructions.

Please follow these steps exactly:

Go to this Google Form: https://shorturl.at/xRi86 Complete all questions in the form. Responses

must use proper grammar and punctuation.

Use the same

name and email address

that you are using on your Indeed application. Only applicants who complete this step accurately and completely will be considered.
We designed this process intentionally to identify individuals who are thoughtful, attentive, and serious about the role. If you skip this step, your application will not be reviewed.

Job Types: Part-time, Permanent

Pay: $17.20-$18.20 per hour

Expected hours: 15 - 30 per week

Additional pay:

Overtime pay
Benefits:

Company events Flexible schedule On-site parking
Flexible language requirement:

French not required
Schedule:

Evening shift Monday to Friday Weekends as needed
Work Location: In person

Application deadline: 2025-07-26
Expected start date: 2025-07-21