Job Description

At The Elias Group. We are leaders. We value personal and professional growth. We accept challenges, set goals, and exceed them. We refuse to stay in mediocrity and instead choose to live purposeful lives without limits. We believe that there is always a way, and we never give up. We work hard, and we play even harder. We will not work towards these things only for ourselves but will empower the lives of everyone around us so they can empower others.

Your Mission

A residential real estate business has two sides to it. On stage (sales) and behind the scenes (administration and operations). As our Executive Assistant, you OWN the administration & transaction side of the business. The ideal candidate will be able to juggle multiple files, has an affinity for creating & following systems and streamlining work, and can work efficiently in a fast-paced environment, with the ability to set priorities, meet deadlines, and work independently. This position requires a well-organized individual who is extremely detail-oriented, with a commitment to following the rules and following up, while being able to think creatively and pivot quickly as the team grows.

Primary responsibilities in this role include:

Acting as a liaison between real estate agents, clients, lawyers, contractors, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale
Marketing & Logistics Coordination for listed properties
Create timelines and follow-up with individuals as needed to ensure all deadlines are met.
Maintain accurate and compliant files for all transactions
Other duties as assigned by management to assist in the operation of the office/department

We pride ourselves on hiring high-performing individuals. High performers like to hang out with other high performers. This job is not for everyone. The bar is set high. Our team has strong standards and expectations, and so do we. Our team thrives under pressure, isn't afraid of working long hours, or going above and beyond to get results.
You'll be directly reporting to the Sales Manager at the Elias Group and regularly collaborating with our administrative and operational support team.

Who we are looking for:
TEAM PLAYER- No one succeeds alone. As part of a larger team, each person is operating in their strength zone in order to achieve results for our clients, Agents, and the company. You are willing to collaborate, will go above and beyond to help out a co-worker or client, and you take responsibility for your mistakes.
IMPLEMENTER- You can synthesize the team's needs with the team's vision and take action on the most important items that will help the team grow. You are an accountable individual and own all administrative and operational items for your team. Ideas are nothing without implementation. You make things happen.
JUGGLER- While the most important 50% of your job will be Transaction Coordination (which involves compliance and repetition), you like to balance structured tasks with variety. You are able to switch between tasks quickly and juggle multiple competing priorities with ease - in fact, you thrive on it. You love having a lot of projects going on at once and always tie up loose ends. You do not get stressed out by a long to-do list, nor do you resist swift change.
RECOVERING PERFECTIONIST- Dotting your "I"s and crossing your "T"s comes naturally. Your work is precise and thorough. You enjoy diving into data and the details. You are not afraid of a little (or a lot) of paperwork or repetitive tasks. Repetition only makes your work product stronger; instead of sloppy. However, you do not allow your perfectionism to slow you down or get in the way of achieving results.

Next Steps
If you are excited about the opportunity to work with a fast-paced, growing team, have a high standard of excellence, and are able to juggle multiple competing priorities, meet deadlines, and work independently, we want to hear from you
Interested parties should answer two of the three questions below, send your answers, along with a resume, to Brad at opportunity@theeliasgroup.ca

How do you typically approach managing competing priorities and ensuring operational consistency in a dynamic work environment? What tools, systems, or processes have you found most effective in maintaining structure and efficiency on a team? Can you share an example of how you've successfully adapted to unexpected challenges or shifting demands in a previous role?
The Application Deadline is May 30, 2025. Thank you for your interest; please note that only candidates whose qualifications closely align with the requirements of the role will be contacted for an interview.

Job Type: Permanent

Pay: $18.00-$21.04 per hour

Expected hours: 20 - 30 per week

Schedule:

Monday to Friday
Experience:

Administrative: 1 year (preferred)
Work Location: In person

Application deadline: 2025-05-30