Job Description

Job Purpose
Under the supervision of the Director of Real Estate, the position holder will be responsible for supporting the Director in her daily administrative tasks, coordinating schedules, and planning site visits, while ensuring operational efficiency.

• Manage and ensure the availability of retail spaces.
• Coordinate various interdepartmental meetings, including agenda preparation and follow-ups.
• Identify and organize leasing opportunities, keeping updates ready for monthly meetings.
• Track and circulate key documents between departments, including financial analyses, plans, leases/amendments, deal sheets, space photos, vacancy rates, etc.
• Compile and structure data in Excel while keeping files up to date.
• Book flights within Canada and the U.S. for the Director.
• Update lease documents and related records.
• Scan and digitize all important documents, ensuring updates are made in the lease management system.
• Manage renewal and non-renewal notices.

Your Profile

• Organization and attention to detail: You efficiently handle multiple files at once while ensuring rigorous document tracking and deadline management.
• Communication and coordination: You facilitate collaboration between teams, organize meetings, and maintain strong communication with partners, including internationally.
• Tool proficiency: You are comfortable using Excel, Outlook, and document management systems to structure and update data.
• Autonomy and proactivity: You take initiative, exercise sound judgment, and easily adapt to shifting priorities in the real estate sector.

Requirements

• Diploma in secretarial studies, law, finance, real estate, or any related field.
• Advanced knowledge of Microsoft Office (Word, Excel, Outlook).
• Bilingualism required French and English, spoken and written (The person will be required to communicate with people outside of Canada).
• Excellent organizational and planning skills.
• Autonomy, initiative, good judgment, and resourcefulness.
• Knowledge of leases (an asset).
• Strong interest in real estate and/or retail.
• Excellent communication skills.
• Ability to handle stress and adapt to changing priorities.
• Strong attention to detail.
• Proactivity and initiative.

Permanent, Full time
#Finances