Job Description

BE PART OF THE TEAM THAT BRINGS THE WORLD TOGETHER

Career Opportunity: Real Estate Assistant (Term Up To 2 Years)

Join an organization that plays a critical role in Canada\xe2\x80\x99s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world\xe2\x80\x99s most sustainable port.

The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver, Canada\xe2\x80\x99s largest and most diversified port. Our mandate as a Canada Port Authority, as set out by the Canada Marine Act, is to enable Canada\xe2\x80\x99s trade objectives, ensuring goods are moved safely and responsibly through the Port of Vancouver. That means providing infrastructure and ensuring the safe and efficient movement of marine traffic and cargo within the port. It also means we carry out reviews of proposed activities and developments on federal port lands and waters to determine whether a project can go ahead without impacts to the environment and community that cannot be mitigated.

We are passionate about the work we do and what it contributes to our local communities, the region and our country. This is reflected in our values of collaboration, continuous improvement, accountability and customer responsiveness.

Be a part of a team that advances initiatives to promote economic prosperity through trade, a healthy environment and thriving communities for the future generations of Canadians. It\xe2\x80\x99s a workplace where the intrinsic value of your contribution to help foster the continued growth of the Canadian economy becomes a tangible reality. Bring your unique strengths, perspectives and experiences to the port authority and join us in charting a course toward a sustainable future.

The Real Estate Assistant performs property management functions of a less-complex nature including administering standardized agreements for low risk uses such as short-term agreements, barge moorage and log storage property agreements, recreational docks, and filming as assigned. The role also provides administrative support to senior real estate staff and managers on real estate matters.

This role will:

• In accordance with VFPA policies and guidelines, administers less-complex standardized lease and license agreements, for lower risk uses including Short Term Use, Log Storage, Barge Moorage and Recreational Docks, and including but not limited to new agreements, amendments, assignments, terminations and other routine agreements for the use of VFPA property under the guidance of senior departmental employees and/or managers.
• Draft submissions and other documentation as required for management approvals.
• Conduct routine site inspections as required to ensure compliance with agreement terms and identify unauthorized use of VFPA property.
• Communicate with tenants/licensees regarding agreement terms. Collect rents and other charges as required.
• Administer the short-term use of VFPA property from initiation through to execution of short-term use agreements with terms and charges in accordance with VFPA\xe2\x80\x99s Short Term Use Guidelines.
• Coordinate appropriate requirements from relevant internal/external contacts.
• Prepare contracts for signature and ensure receipt of insurance and user charges.
• Coordinate property agreements for log storage and barge moorage utilizing VFPA precedent documents and rent calculated in accordance with predetermined rates for such uses.
• Coordinate the issuance of agreements utilizing VFPA precedent documents and standardized charges. Ensure agreements are returned in a timely manner and verify registration in Land Titles Office as required.
• Compose routine correspondence, as required.
• Provide support to senior departmental employees on agreements as required, including completing due diligence, research, drafting submissions, filing and electronic record keeping etc.
• As assigned, compile reports from available Departmental and Organizational database software.
• Ensure departmental records are up to date.
• Ensure receipt of required insurance policies and certificates. Review insurance documents for consistency with agreement requirements follow up as necessary.
• Compile information or generate reports as assigned.
• Prepare, administer, process and route real estate contracts as required.

Success Profile
A successful candidate must have demonstrated good work habits and a record of high productivity with a sound command of the English language, both oral and written. In addition, they must be able to receive instruction on complex matters and have the initiative and ability to work independently and be self-motivated. As an integral part of the group, this individual must be a team player, able to work cohesively with others, and possess superior organizational skills. Additional personal qualities will include tact and diplomacy in dealing with both staff and the public and the ability to liaise effectively and positively with clients and customers and to deal with sensitive and confidential documentation. A qualified candidate will have one year of part-time post-secondary studies in property management, land law or another related discipline along with two years\xe2\x80\x99 experience in a real estate environment. Proficiency using personal computers is essential, including MS Word and Excel. Experience working with a property management database is required. Experience preparing real estate contracts and knowledge of leases and lease terms are an asset.
Normal office conditions with site inspections of VFPA properties, as required. The health and safety of our employees is a priority, and the Vancouver Fraser Port Authority is committed to ensuring a safe workplace. Vaccinations, in combination with other preventative health and safety measures, offer the best available protection against COVID-19 and that is why port authority employees are required to be fully vaccinated against COVID-19. Providing proof of vaccination against COVID-19 is a condition of employment. Candidates may be accommodated for this requirement if they are approved for a legal exemption; accommodation may be requested only for religious and medical reasons, or other protected grounds under the Canadian Human Rights Act. If you\xe2\x80\x99re seeking accommodation to the COVID-19 vaccination requirement, please indicate your request during the recruitment process.

The Port Authority offers a competitive compensation and benefits package including an Earned Time Off program.

This work is Canadian based employment and expected to be performed from our Vancouver office location.

Please note this posting will remain open until filled.

We thank all applicants for their interest, however, only shortlisted candidates will be contacted.

At the port authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community.

Learn more about VFPA at www.portvancouver.com and about what the VFPA Real Estate team does at www.portvancouver.com/land/leasing/