Job Description

Real Estate Administrator

Gillette & Associates - Nanaimo, BC

Summary of the Role

At Gillette & Associates, we know that great real estate doesn't just happen--it's built on strong systems, clear communication, and exceptional organization. That's where you come in. As our Real Estate Administrator, you'll be the backbone of our operations, ensuring every transaction runs smoothly from start to finish. You'll handle client calls and emails, manage CRM updates, coordinate with agents and other Realtors, set up and track transactions, and provide critical support with contracts and documentation. Your attention to detail, positive energy, and ability to stay organized under pressure will make you an invaluable part of our team.

What You Can Expect

In this role, every day is dynamic. You'll:

Set up and manage real estate transactions, ensuring deadlines are never missed. Support our agents with contract writing and reviewing, making sure every detail is correct. Coordinate with clients, lawyers, and Realtors to keep communication clear and professional. Maintain and improve CRM systems and office processes, helping us grow more efficient. Be the go-to person for keeping the team on track with timelines, paperwork, and follow-ups.
This isn't just an administrative position--it's a chance to be directly involved in the exciting, fast-paced world of real estate, where your work directly contributes to client success and smooth deals.

Why Work With Us?

At Gillette & Associates, we're more than a real estate team--we're a group of creative, driven professionals who believe in doing things differently. With over 30 years of expertise in the Nanaimo market, we pair top-tier marketing with lifestyle-focused service, helping clients not only buy and sell homes but also build their lives here on Vancouver Island.

As part of our team, you'll enjoy:

A supportive environment where your ideas for better systems and workflows are valued. Opportunities to learn about real estate at a deeper level, working directly with experienced agents. A positive, professional culture where organization, collaboration, and growth are celebrated. The satisfaction of seeing your behind-the-scenes work come to life in successful client experiences.
If you're detail-oriented, thrive in a busy environment, and love the idea of being part of a high-performing real estate team with great energy, we'd love to meet you.

Job Type: Full-time

Pay: $17.85-$26.89 per hour

Work Location: In person