Job Description

Description

Are you an administrative assistant that has experience working in residential real estate?

Do you have experience in supporting realtors with their day to day tasks?

Do you have an eye for design and enjoy creating marketing materials?

If so, this may be the opportunity for you!

AppleOne has partnered up with a client in the Toronto area who is looking to hiring an administrative assistant on a full-time in office basis.

Job Responsibilities:

- Provide client services that assist the Team Realtors in getting their listings ready to go to market; i.e. book cleaners, photographers, stagers, home inspections, etc.
- Build strong relationships with clients and provide excellent customer service throughout the buying and selling process.
- Communicate regularly with clients to ensure an elevated experience.
- Responsible for coordinating with the sales team to ensure that all transactions are managed efficiently. This includes scheduling showings, preparing marketing materials, managing client files, and providing administrative support.
- Coordinate with trades to ensure projects are completed in a timely manner.
- Responding to emails and phone calls, scheduling appointments, and following up with clients a??er showings.
- Assist Administration Manager in completing documents, making follow-up phone calls, writing offers, and other tasks as assigned.
- Manage and execute posting lease listings to rental sites.
- Managing administrative tasks such as billing, invoicing, and filing, tracking expenses and maintain accurate records.
- Providing support to events and marketing initiatives.
- Prepare feature sheets and additional assets needed for each property.
- Learn all aspects of offer writing, reviewing, and reporting transactions to facilitate backup du??es when others take vacation.

Qualifications
- 2-3 years of work experience
- Prior experience in residential real estate
- Project management experience
- Ability to work independently and within a team setting
- Strong attention to detail
- Customer focused
- Experience coordinating schedules
- Experience managing relationships with outside trades or suppliers (ability to negotiate)
- Ability to multitask and prioritize their work
- Excellent communication skills (both written and verbal)
- An eye for aesthetics and design

AppleOne