Job Description

Position Title:

Purchasing and Payment Coordinator

Reports to:

Senior Director of Property & Procurement

I. Scope and Summary of Primary Responsibilities

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The Purchasing and Payments Coordinator supports the organization's mission by overseeing purchasing and payment activities, ensuring compliance with policies, funding agreements, and audit requirements. The role enables efficient use of resources through timely processing and close collaboration with internal teams and external providers.

II. Essential Functions

Ensure purchasing and payments comply with internal procurement policies. Maintain organized records for procurement and payment activities to support reporting and audit readiness. Respond to vendor and internal inquiries related to payments and purchasing processes. Monitor outstanding payables and follow up on overdue items or issues. Enter and code invoices in the accounting system, route for approval, and prepare payment batches in accordance with deadlines. Match invoices with purchase orders and receiving documentation to ensure accuracy before processing payments. Support vendor onboarding, including collection of required documentation and maintaining vendor records. Track deliveries, verify receipt of goods/services, and coordinate with departments and vendors to resolve discrepancies. Process purchase requisitions and generate purchase orders in accordance with organizational policies and delegated authorities.

III.

Qualifications

Knowledge and Skill Requirements

Ability to communicate effectively and build collaborative working relationships. Strong attention to detail, accuracy, and organizational skills. Proficiency in Microsoft Office (particularly Excel) Knowledge of purchasing, accounts payable, and basic accounting principles is an asset

Experience and Education

Experience in purchasing, accounts payable, or financial administration, preferably within a non-profit or public-sector setting is preferred

Work Environment

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Work with minimal supervision. Flexible hours between 8:00am - 5:30pm; Monday to Friday.


CNIB is committed to accommodating applicants with disabilities and will work with applicants requesting accommodations at any stage of the hiring process.