Job Description

REPORTS TO:

DIRECTOR OF FINANCE

SUMMARY OF FUNCTION:

Collaborate in production planning, forecasting, and procurement. Oversees, evaluates and analyzes inventory levels to ensure all raw materials are available on site to ensure both production efficiency and customer satisfaction.

The Purchasing & Order Coordinator is responsible for managing and coordinating the procurement of materials, processing customer orders, and overseeing inventory levels to ensure smooth business operations. This role requires attention to detail, effective communication, and the ability to work cross-functionally with suppliers, customers, and internal teams to ensure timely and accurate order fulfillment and inventory management.

MAJOR DUTIES AND RESPONSIBILITIES:

Purchasing:

Source and purchase goods, materials, and services based on company needs and inventory levels. Issue and manage purchase orders (POs) to suppliers, ensuring compliance with pricing, quantity, and delivery terms. Maintain strong relationships with suppliers and monitor performance to ensure reliability and cost-effectiveness. Assist in negotiating pricing and terms with suppliers to maximize cost savings. Track deliveries and resolve any issues related to procurement, including delays or product quality concerns.
Order Control & Fulfillment:

Process in IQMS the incoming customer orders, ensuring accuracy and timely processing. Confirm product availability, provide delivery estimates, and notify customers of order status or any delays. Generate and maintain sales orders in the IQMS system.
Inventory Management:

Monitor and maintain inventory levels, ensuring stock is replenished in a timely manner to meet customer demands. Conduct regular stock checks, cycle counts, and update inventory records in the system. Coordinate with suppliers to ensure inventory arrives on time and meets required specifications. Maintain accurate inventory records and ensure proper storage and organization of stock. Assist in implementing inventory control procedures to minimize stockouts or overstocking.
Other Duties:

Basic accounting duties as required by the Director of Finance Administrative tasks as needed.

EDUCATIONAL REQUIREMENTS:

Business degree or DEC.Or equivalent experience as judged by the hiring manager to their satisfaction.
Knowledge and ability to work in a computerized environment.

EXPERIENCE REQUIREMENTS:

2-3 years of office experience in a similar position.
Good knowledge of Microsoft Outlook, Word, Excel.
Comfortable using ERP System.
Able to work with minimum supervision.
Excellent communication skills
Excellent organizational and time management skills.

LANGUAGE REQUIREMENT:

PreciKam' s working language is French however an extensive knowledge of English is required in the role due to the need to be able to follow instructions and reply to (written and or verbal) our North American customers', equipment suppliers, external auditors, the majority of whom are located outside of Quebec.

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off VRSP
Education:

DCS / DEC (required)
Experience:

Purchasing: 2 years (required) Order entry: 2 years (required) Customer service: 2 years (required)
Language:

french and english (required)
Work Location: In person