Job Description

Job Type: Employee

Duration in Months (for fixed-term jobs): N/A

Job Family: Administrative Support

# of Open Positions: 1

Faculty/Service - Department: Publications and Research

Campus: Morisset Hall

Union Affiliation: N/A

Date Posted: November 09, 2023

Closing Date: November 20, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week: 17.5

Salary Grade: Non-Union Grade NC3 - 35 hrs

Salary Range: $52,048.00 - $63,360.00

*This position may be eligible for a telework arrangement. Learn more about our telework guidelines

Position purpose:

Reporting to the Intermediate Publishing Specialist, Business Operations, assists the intermediate publishing specialist, business operations, with tasks related to preparing Centre de recherche sur les francophonies canadiennes publications. Handles manuscript preparation (applying style guide), layout and page make-up of publications, using the appropriate computer tools and software and adhering to the priorities set by the intermediate publishing specialist, business operations. Designs, does page makeup and illustrates material for events, and assists in a timely fashion with University communications.

The duties of the position will be performed in French only. The candidate must demonstrate an excellent command of the French language (spoken and written).

In this role, your responsibilities will include:

• Prepares manuscripts for layout: converts files from different environments; ensures that graphics are in formats fit for printing; if necessary, requests that authors provide documents that meet printing criteria; and applies style guide.
• Performs layout and page makeup using specialized techniques and desktop publishing software, according to procedures in effect for each publication.
• Applies language editor\xe2\x80\x99s corrections and makes required changes after proofreading.
• Designs, produces and adapts material required for centre events (posters, programs, flyers, etc.).

What you will bring:

• College studies in computer graphics and desktop publishing, or an equivalent combination of studies and relevant work experience
• One year\xe2\x80\x99s experience in similar work
• Knowledge and experience regarding publishing and graphic design and the steps involved in producing a publication (printing, layout, editing and photography)
• Strong knowledge of computer systems and software, such as Windows, word processors, spreadsheets, databases, email, the internet and desktop publishing software
• Knowledge of writing style guides
• Excellent French-language writing skills
• Ability to work under pressure and meet tight deadlines
• Ability to handle work requiring precision and attention to detail
• Resourcefulness and independence
• Bilingualism \xe2\x80\x94 French and English (spoken and written) (The main language for this position is French.)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 \xe2\x80\x93 Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

University of Ottawa