Job Description

Status
Casual/On-call
Temporary - Approximate length of assignment, in months
Type of Position
an Addition to Staff
Start Date
Salary
Per hour
Salary Grade
$37.72 - $41.00
Department
York Region -> Legal & Court Services -> Court Services
Location
Provincial Offences York North - 17150 Yonge Street - Newmarket, ON L3Y 8V3 CA (Primary)

(E)

ABOUT US

Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada - and the fastest growing with a population that's expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canada's Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace - aligned with our vision to create strong, caring and safe communities both within and outside our walls.

Defined Benefit Pension Program

- With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.

Employer of Choice

- Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.

Benefits and Wellness

- Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.

Inclusive and Diverse Workforce

- We're committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

This position is responsible for providing administrative, legal, and clerical support for the Prosecution Office. Prepares documents including correspondence, reports, and court documents in the Ontario Court of Justice, Superior Court of Justice, and Ontario Court of Appeal. In addition, prepares virtual dockets, obtains, reviews and processes disclosure and maintains files. Completes work on projects as assigned. Liaises with various stakeholders and the public for prosecution related requests, Charter Applications and appeals.

WHAT YOU'LL BE DOING

Reviews requests for disclosure relating to matters before the court in accordance with relevant legislation, established case law and process direction. Liaises with enforcement agencies to request and coordinate receipt of required evidence to meet legal disclosure obligations. Reviews and redacts files and digital media evidence to ensure appropriate material is disclosed in compliance with relevant Standards, Acts and Regulations. Prepares daily virtual docket and reviews that material is available. Accepts service of motions, appeals and Charter Applications. Reviews to ensure service and filing is in accordance with legislative requirements. Retrieves and reconciles of electronic files, exhibits, and digital media evidence from various enforcement agencies, checking completeness and availability for trial. Reviews rejected files with various stakeholders. Orders transcripts and follows up for receipt and distribution to stakeholders. Prepares documentation for enforcement agencies to investigate impersonation requests. Provides administrative and support services to the unit. Prepares correspondence, documentation, and case related material. Accepts service of documents as agent for the Prosecutor and verifies accuracy and completeness. Maintains records and filing systems in accordance with Regional standards and procedures. Updates and maintains data, files, records, and reports for review by management. Provides counter and telephone service. Receives and responds to inquiries, requests for information, and resolves complaints from internal/external stakeholders and the public. Refers complex matters appropriately. Contacts appropriate agencies to ensure compliance with disclosure requests. Assists in training new staff and monitoring work of students as needed. Participates on committees, work groups, as assigned. Ensures that services provided meet Regional customer service standards. Manages information in accordance with legislation and corporate standards.

WHAT WE'RE LOOKING FOR

Successful completion of a Post Secondary diploma/certificate (1 year or more) in a Legal Assistant, Law Clerk, Professional Program, or related field or approved equivalent combination of education and experience. Minimum three (3) years' experience in a legal, court or related office environment. Satisfactory Police Criminal Background Check. Thorough knowledge of the preparation of various legal documents such as Superior Court Applications, Ontario Court of Appeals Applications, Certiorari Applications, etc. Demonstrated knowledge of relevant Standards, Acts and Regulations. Knowledge of general office procedures including utilizing a records management system. Knowledge of and ability to use the Integrated Court Offences Network [ICON] database, CAMS (Case Management System), DEMS (Digital Evidence Management System), and Adobe Pro. Strong communication skills to provide customer service to various internal, external stakeholders and the public. Intermediate skills in MS Office Suite including the use of virtual platforms.

Council Approval Date
Scheduled Weekly Hours
As Required and Varied
Scheduled Shifts
Operational Hours
Monday to Friday - 8:30am to 4:30pm
Close Date
September 24, 2025
# of Hires Needed
1
Union
CUPE Local 4900
.
Please apply online by 5:00PM EST of the closing date indicated above.



All employment opportunities are recorded on a 24-Hour Career Line and may be accessed by calling 1-877-464-9675 ext. 75508. We thank all candidates for their interest; however, only those selected for an interview will be contacted. Please be advised, York Region uses email as the primary means of communication with candidates and does not use AI technology in any part of the recruitment process. Please ensure your email address is up to date, checked frequently (including your spam folder), and accepts messages from unknown users.



York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.