Job Description

Proposal Coordinator

Proposals Group

Remote - Any Pinchin office location in Canada

Today is the day to boost your career! Pinchin is seeking a Proposal Coordinator to join the Proposal team, working out of any Pinchin office location or remotely.



The successful candidate will be joining a very supportive team in a fun and rewarding work environment. The collaborative nature of the team is the perfect place for people at all stages of their careers to learn and grow.



The Proposal Coordinator is responsible for liaising with all Pinchin offices to act as a proposal project coordinator and proposal program champion.

A Day in the life of a Proposal Coordinator at Pinchin:

Support the Tenders Program via searches of Client portals for opportunity identification Follow internal guidelines for the distribution of opportunities to specific Internal Clients Aid in tracking opportunity progress throughout the response lifecycle Review and analyze proposal opportunities (RFPs, RFQs, EOIs, VORs, etc.) and plan responses. Coordinate, and/or support proposal pursuit and kick-off meetings with Internal Clients Create draft proposal framework documents aligned with the client's bid requirements Support Internal Clients in the development/preparation of proposal submissions Act as a champion for internal processes and initiatives; assist with discussions identifying the strategy, approach, teaming, and win themes Access internal systems to locate and obtain documents as required Customize non-technical content ensuring client focus and alignment with client needs/requirements Coordinate writing, review, and completion of the document with the Proposal Owner and other staff and Subject Matter Experts Support or oversee proposal finalization, assembly, and submission/delivery Coordinate, attend, and document debrief sessions and distribute/share feedback appropriately Provide support and oversight for management of the internal content repository Participate in the continual improvement of the proposal process and contribute to any identified initiatives and projects Participate in regular (weekly) workload management meetings Liaise with internal and external client as needed Contribute to other activities within the Business Development team as required

What you bring to the Pinchin team:

Degree or Diploma in Business, Technical Writing, Marketing, Communications or Technical Writing; another related degree with relevant experience will also be considered. 2+ years preparing technical documents in a B2B environment Strong organizational and time management skills Ability to work on a variety of projects with multiple deadlines Strong writing, proofreading, and editing skills Ability to communicate and work with various levels in an organization Strong knowledge of Microsoft Excel, Word, PowerPoint, and Outlook is required Experience in graphic design would be considered an asset

What's in it for you:

Of course, we offer competitive salaries and great benefits, but what makes Pinchin stand out from the crowd? Above all else, we care about our employees and the world around us! Our employees enjoy mentoring and career development programs, opportunities for community involvement including many environmental initiatives, a casual dress code, paid personal days, three weeks' paid vacation to start, reimbursement for association membership dues, wellness spending account, social activities, team building events, corporate hotel rates and much more! All of this and more in an inclusive, dynamic work environment! Take a look to see all Pinchin has to offer: Pinchin Benefits

Please note that our recruitment process may involve online testing, depending on the position. As an employee of Pinchin, you will be required by our clients to undergo security clearances and, periodically, drug and alcohol testing in order to gain access to certain job sites. We thank all applicants for their interest in a career at Pinchin however, only those selected to continue will be contacted.

No agency phone calls please

Why Pinchin?

At Pinchin, our employees are the heart of our business. If you're ready to build on your technical and project management skills, we have the resources and subject matter experts to support your career growth. We provide a dynamic and forward-thinking culture that is based on integrity, respect, social responsibility and a passion for learning.

About Us

Pinchin Ltd. is a multidisciplinary consulting firm that provides a wide range of engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We are committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please inform us.

Working Together, Making Things Better

IND!