Job Description

The Opportunity:

The Proposal Coordinator is a key contributor to our business development efforts, responsible for managing the full lifecycle of proposal development. You are a strategic thinker with exceptional organizational and communication skills who can translate complex technical information into clear, compelling proposal content. You will work closely with technical staff, project managers, and leadership to craft customized responses to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other client inquiries.


Your primary focus will be to ensure that all proposals are compliant, persuasive, and professionally presented, reflecting the company's brand and commitment to excellence. You will also play a vital role in maintaining a library of proposal content, tracking submission outcomes, and continuously improving proposal processes and materials.

Key Responsibilities:

Proposal Management:

Lead the coordination, development, and submission of proposals and qualification packages. Analyze RFP/RFQ requirements and develop compliance matrices and response outlines. Collaborate with technical staff, project managers, and leadership to gather content and ensure accuracy. Support in following up with clients post-submission and responding to any questions.

Content Development:

Write, edit, and format proposal content, including executive summaries, project descriptions, resumes, and firm qualifications. Maintain and update a library of standard proposal content, templates, and graphics.

Quality Control:

Ensure proposals are compliant, well-written, visually appealing and submitted on time. Conduct final reviews for grammar, formatting, and consistency.

Collaboration and Communication:

Facilitate proposal kick off meetings and regular check ins. Communicate deadlines, responsibilities, and expectations clearly to all contributors.

Database and Reporting:

Track proposal outcomes and maintain records in company CRM. Analyze win/loss data to identify trends and areas for improvement.

Qualifications:

Bachelor's degree in Engineering, Marketing, Communications, or demonstrated experience. 2+years of experience in proposal coordination, preferably in consulting. Strong writing, editing, and proofreading skills. Proficiency in Microsoft Office Suite and Adobe Creative or similar. Experience with managing an updating a CRM is considered an asset. Ability to manage multiple deadlines and work under pressure. Experience with BQE Core is considered an asset.

The Company:

Strata Engineering, located in Burnaby, BC, is a top-tier engineering consulting firm specializing in building science. Our services cover building envelope, structural, electrical, and mechanical engineering, with a focus on thorough building condition assessments and reviews to devise effective solutions.


What makes us unique is our vibrant corporate culture rooted in teamwork, collaboration, and fun! We value our employees' well-being and provide opportunities for development, celebration, and participation in Social Committee events. Guided by our core values - Integrity, Respect, Improvement, Professionalism, and Balance - we uphold the highest ethical standards, prioritize client and colleague respect, and continuously seek to improve while maintaining professionalism and work-life balance.


At Strata Engineering, we're not just a company; we're a community of passionate individuals committed to impactful work. Join us for a journey of growth, innovation, and excellence in engineering consulting!

If this role excites you, we want to hear from you!

Please take the time to tell us about yourself in a resume and cover letter, covering your background, your accomplishments, and why this role is a good fit for your future career aspirations.

Posting close date:

Oct 10, 2025