Job Description

Do you pride yourself on your written and verbal communication skills? Are you known for being organized, eager to learn, and a motivating influence on your colleagues? Are you looking to enter the construction industry serving multiple end markets including oil and gas, agriculture, forestry, mining, and environmental industries?

The responsibilities will include maintaining coordination of meetings and the deliverables required from the proposal team across various regions; maintaining electronic documentation for proposals and contracts; managing proposal content, contract exceptions logs and deadlines; and writing content to ultimately assist in producing winning proposals that reflect the organization's strategic vision and goals.

You will bring a minimum of 1 year of experience working in a complex business environment, with extensive writing, verbal communication, and presentation components as part of the work experience.

This is a permanent position for our Calgary corporate office located downtown. This position will report to the Director, Business Development and Contracts.

What would you be doing?

• Develop proposal documents, including but not limited to project profiles and resumes, and create proposal templates;
• Assist and coordinate requests from the Proposal Team;
• Assign proposal related tasks to the appropriate departments and ensure that contributors submit complete information by the deadline; edit contributors' work for content and grammar;
• Edit and proof all written, technical components of proposals for content, conciseness, active voice, and correct grammar;
• Confirm the accuracy of each proposal's content, including but not limited to phone numbers and reference information;
• Plan, design, and format proposal layouts, and update as required as well as research client and project information to provide thorough and thoughtful proposals;
• Analyze RFQ, RFP, and EOI documents to ensure submissions are attentive, creative, articulate, and compliant;
• Following internal processes including the opportunity gate process - scheduling meetings, monitoring action items, assembling approval documents;
• Assist the Project Development team with technical writing (i.e., Q A, taking notes, writing, and revising accordingly);
• Following contract checklist to highlight key risk items in contracts associated with proposals;
• Provide grammatical and writing support to the Project Development team and colleagues;
• Do preliminary review of contracts to provide to Contract Specialist for review, transfer exceptions into logs as required;
• Management documents in contract database as required.

Does this sound like you?

• Ability to communicate effectively and develop strong relationships throughout the organization.
• Excellent analytical, business writing and reporting skills.
• Demonstrated organizational skills with the ability to prioritize work while meeting deadlines and achieving desired results.
• Excellent computer skills, particularly in Microsoft Office suite.
• Ability to create and maintain accurate and organized
• Degree or a related diploma in Business, English, Technical Writing/Editing, or Communications. A combination of education and relevant experience may be considered.
• Excellent attention to detail.
• Experience with Salesforce is considered an asset.
• Experience in Oil and Gas is considered an asset.

What we offer:

• Benefits for you and your family
• Competitive salary
• RRSP matching
• Health / Wellness account
• Paid vacation

Other important details

As a condition of employment, qualified applicants who are offered and accept the role must complete a satisfactory pre-employment Background Check. This may consist of all or a combination of the following: Canadian Criminal Record check, an Employment Verification and/or an Education and Accreditation Verification.

Candidates shortlisted will be required to complete the Profile People Survey.

The purpose of the Profile People Survey tool is to assist ClearStream in understanding the behaviors of individuals with the objective of supporting the best use of their strengths, abilities, and potential.

Why ClearStream?

We are the clear choice for rewarding opportunities and challenging careers. Joining our team would mean you would contribute to the quality of work we do and to the success of ClearStream along with the values we share. If you are driven, dedicated and have a passion for helping our customers bring resources to our world, then ClearStream is the team to join.

We are committed to creating a culture of equity, diversity, and inclusion, including fostering a safe and respectful environment that allows for diverse perspectives--a work environment in which all employees are valued and have an equal opportunity to achieve success. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or other legally protected factors.