Job Description

Company Description
Founded in 1967, ADGA is a privately owned and operated Canadian company. We employ over 700 highly skilled team members who apply their knowledge and expertise in service delivery of advanced technology solutions for clients in the Defence, Security and Enterprise Computing markets across Canada. Celebrating over 50 years in business, we are proud to be one of Canada’s most trusted professional engineering and consultancy firms. Our clients continue to rely on ADGA to provide subject matter expertise, and quality talent to fulfill their business objectives. We have done so successfully by anticipating and responding to the constant changes in technology, and evolving with agility. Our culture of commitment, trust, and accountability guides our business, fosters our growth, and is at the core of our relationships with clients, employees and consultants. Whether your projects are complex, large-scale requirements, or dependable, professional resources to execute on time, and on budget, you can count on ADGA to deliver. We are dedicated to your success.
Description de l'entreprise
ADGA fournit une vision stratégique, une technologie de classe mondiale et un service d'excellence dans le domaine de la défense, de la sécurité et de l'informatique d'entreprise à des clients du gouvernement fédéral, d'autres niveaux de gouvernement et du secteur privé. Dans un monde dominé par la convergence, ADGA fournit l'expertise et l'innovation dont les organisations ont besoin pour rester sûres, efficaces et productives. Cela repose sur un bilan exceptionnel construit depuis 1967, en protégeant certains des actifs les plus critiques du Canada. Basée à Ottawa, avec des bureaux dans tout le Canada, ADGA est une société privée canadienne qui emploie plus de 800 employés, consultants techniques et experts en la matière.


The Proposal Administrator reports to the Director Proposal Development. Working closely with the PDC team and ADGA sales and delivery, Proposal Administrator is required to maintain a list of current and future sales opportunities and support the PDC team as required. They are responsible for executing the processes and procedures of the Division, and supporting the mission, the vision and the strategy of the Corporation as approved by the Executive Management Team.

• Responsible for supporting the PDC Division to ensure that it meets the goals and objectives as directed by the Executive/SMC.
• Responsible for the day-to-day maintenance of proposals opportunity list.
• Reviewing daily the designated procurement sites, for new business opportunities in the interest of the company and compiling all identifiable listings for distribution to sales/delivery and to senior management and other interested parties.
• Posts information and/or updates in both Salesforce and SharePoint
• Ensures that the general proposal email delivery box is actioned on a daily basis and that notifications have been made to interested parties.
• Manages and maintains documents and files including RFPs and amendments.
• Maintains and prepares reports, verifying information from multiple sources.
• Coordinates monthly financial statement for costs incurred from procurement sites
• Responds to telephone or electronic enquiries and ensuring the timely passage of information to the appropriate person.
• Manages documents for distribution, mailing and filing.
• Reviews all documents for completeness, accuracy and presentation of material.
• Ensures proper formatting and presentation of information.
• Support new employees on arrival as required.
• Maintains and updates training material for the administrator position.
• General administrative support and other duties as required.

Qualifications

• 1-2 years working experience or a combination of relevant education and experience
• Experience with Canadian Government Requests for Proposals (RFPs), private sector solicitations and online Vendor procurement sites (e.g. MERX, Buy and Sell) considered an asset.
• Previous experience within a proposal team considered an asset.
• Strong computer background including experience with MS Office. Salesforce and SharePoint would be considered an asset.
• Must make decisions on work priorities and methods of processes in conjunction with the Director of PDC as required.
• This position requires an organized individual with an excellent understanding of proposal and administrative procedures normally acquired through formal education in business administration or technical writing and proven work experience.

Additional Information

• Must be able to obtain and maintain a government secret clearance
• Bilingual is an asset

ADGA commits to putting diversity into action to build a stronger, more representative team and help our customers and communities thrive. We are a proudly Canadian company, striving to further diversity, equity, and inclusion in the workplace and provide every individual with the opportunities and resources to help them reach their full potential. ADGA s'engage à mettre la diversité en action pour bâtir une équipe plus forte et plus représentative et aider nos clients et nos communautés à prospérer. Nous sommes une entreprise fièrement canadienne. Nous nous engageons pour promouvoir la diversité, l'équité et l'inclusion dans le milieu de travail et d'offrir à chaque personne les possibilités et les ressources qui lui permettront de réaliser son plein potentiel.